Contracts Coordinator (Remote Or Hybrid Available)

Office of Sponsored Programs - Pennsylvania-Pittsburgh - (23003928)

Coordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.

The Federal Contracts Coordinator will be responsible for taking the lead customer service role for the Federal Contracts team. Duties include reviewing and triaging incoming and outgoing correspondence from/to government agencies, educational institutions, companies, faculty researchers, and administrators, using internal electronic systems to document actions, set up agreements, check compliance and review internal documents. The position also includes monitoring and routing emails for the team, as well as typing correspondences. Candidates must submit both a resume and a cover letter to be considered for this opportunity. This position is being offered as 100% remote or hybrid, depending on the candidate's preference. The Office of Sponsored Programs (OSP), a central office reporting to the Senior Vice Chancellor for Research, is charged with assisting faculty, staff, and students in their efforts to promote and secure sponsored research funding. The OSP reviews, negotiates, endorses, and provides administrative oversight related to proposals and awards in accordance with all applicable laws, policies, and regulations. The Vice Chancellor for Sponsored Programs and Research Operations serves as the designated University Officer empowered for all sponsored research activities. Applicants are encouraged to review the OSP website (osp.pitt.edu) to learn more about the Office and the Federal Contracts Team and how they support and facilitate the University's research mission.

Assignment Category Full-time regular

Job Classification Staff.Sponsored Programs Coordinator I

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday-Friday 8:30-5:00pm

Work Arrangement Remote: Teams working from different locations (off-campus).

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

Essential Functions - Reviews and prepares documents and related communications. - Completes data entry in internal electronic systems.

Physical Effort Primarily sedentary. All work is done using electronic files and processes.