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Contracts Administrator Jobs
Company | City of Palo Alto |
Address | , Palo Alto, 94301, Ca |
Employment type | FULL_TIME |
Salary | $104,000 - $156,000 a year |
Expires | 2023-07-18 |
Posted at | 11 months ago |
The Organization
Located between San Francisco and San Jose, Palo Alto is the center of a progressive economy that is recognized worldwide as a leader in cutting-edge technological, medical and green innovation. Our community is committed to cultivating an environment of creativity and life-long learning. At the City of Palo Alto, you will join a culture that strives for excellence and encourages leadership, new ideas, and innovative solutions.
Exciting Opportunity
As a Contracts Administrator, you have a challenging opportunity as a critical thinker to be an expert in procurement processes, establish yourself as a "go to" resource and provide recommendations which drive key business timelines and activities. This role is a leader in the Procurement team which is responsible for procurement and contracting for all goods and services utilized by the City working under general direction, as consistently exercising independent and sound problem-solving and judgment skills. You will be responsible for coordinating and issuing high value, specialized or complex solicitations and agreements, requiring an in-depth procurement experience. Reporting to the Chief Procurement Officer, this position performs at the expert, professional level requiring individual work in research, solicitation, and preparation of contract and may supervise professional or administrative staff.
Learn more about our Administrative Services Department HERE.
Ideal Candidate
- Self-starter: can take even the smallest project and run with it to the successful completion.
- Detail-oriented with strong problem-solving skills.
- Ability to manage multiple projects and priorities.
- Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority.
- Adaptable and resourceful in a dynamic environment.
- Excellent written and oral communication skills,.
Compensation (MGMT) : Comprehensive compensation plan, to learn more click HERE.
Schedule: Hybrid (Some in person days required based on department need)
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Interface with contractors and Departments on matters regarding the solicitation, contract award process, contract disputes and monitoring.
- Continually develop and assist in the training of the organization on procurement policies, procedures and expertise
- Recommend and implement new or revised procurement process and procedures, considering new tools or software as they develop.
- Manage the formalized solicitation process from submittal of requirements, interfacing with Project Managers to develop scope and specifications, analysis of solicitations received, providing management with recommendation for award of contract(s), and review and approval of awarding contracts.
- Interpret the City's purchasing policy, rules and regulations that govern contracting activities for City Departments and advise Departments and/or Chief Procurement Officer of such requirements when needed.
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Bachelor's Degree in a related field and four years of related responsible experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Certified Purchasing Manager (C.P.M.) desirable.
Supplemental Information:
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
- 12 annual paid holidays
- CalPERs sponsored medical plan with City flat rate contribution
- Two to five weeks vacation annually depending on years of service per MOA
- Voluntary Supplemental Life Insurance
- Fully paid Life and AD&D insurance equal to annual salary
- 96 hours annual sick leave
- Flexible Spending Account for Healthcare and Childcare expenses
- Direct Deposit
- Long Term Disability plan
- Fully paid employee and dependent Dental Plan
- Participation in a Governmental 457 Deferred Compensation Plan
- Fully paid Life Insurance equal to one-times annual salary
- Fully paid employee and dependent Vision Plan
- Paid Parental Leave – Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee.
- Professional development reimbursement
- 80 hours of Management Leave
Public Employees' Retirement System (PERS)
- 3% at 55 formula for New Safety CalPers Members, three year calculation for final compensation
- Retiree Medical benefits for employee and dependents according to Retiree Medical Group
- 2% at 60 formula for Classic Misc Employees, one-year calculation for final compensation
- 2% at 62 formula for New Misc CalPers Members, three year calculation for final compensation
- 3% at 50 formula for Classic Safety Employees, one-year calculation for final compensation
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