Contract Administrator Jobs

We are looking for a self-starter and critical thinker. We are looking for someone who can recognize the various needs and present solutions. Most importantly, we are looking for a teammate. If we're not having Fun, were done: Pavilion's culture embraces the notion that we all perform better when we are enjoying our work, overcoming challenges, learning, achieving, and yes, winning. Winning should be shared. Lessons learned, humbly and invitingly shared as well. Keep the fun in front.

Essential Duties and Responsibilities may include the following but other duties may be assigned.

• Prepare, issue, collect Subcontractor Contracts.
• Collection and review of the required compliance documentation for subcontractors (includes licensing, insurance, W-9's, certified payrolls, etc.).
• Communicate with project personnel and external vendors for Pavilion Construction project related questions and requests.
• Administer, collect, and audit project certified payroll reports corresponding with sub tier contractors and program administrators.
• Special projects as assigned.
• Review and support project utilities setup and termination.
• Issue Subcontract Change Orders.
• Prepare GMP invoice support package, as requested.
• Bi-Weekly meeting with Project Management team to review Subcontractor Contracts and Buy Out/Change Order statuses.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listen's and gets clarification; Responds well to questions; Demonstrates group presentation skills.
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edit's work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
• Organizational Support - Follows policies and procedures; Completes accounting tasks correctly and on time; supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Dependability - Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
• Problem Solving - Gathers and analyzes information skillfully.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Prefer experience with Procore Construction software.
• Proficient knowledge of the computer, including Adobe, Microsoft Word and Excel.
• Prefer experience with Elations and/or LCP Tracker.
• 3+ years of experience in construction administration.
• Prefer experience with Textura Payment Management software.
• Prefer experience with Viewpoint Construction Management Software.

Benefits - Employee's benefits are paid in full and a discounted rate for the family

• FSA
• Life
• 11 Paid Holidays
• Dental
• LTD
• 401K/Roth (up to 4% match)
• Vision
• Medical
• HRA
• PTO