Community Programs Specialist Jobs

Community Programs Specialist
Salary
$37.60 - $52.94 Hourly
Location
Tacoma, WA
Job Type
Classified
Job Number
P004-23A
Department
Community & Economic Development
Opening Date
05/18/2023
Closing Date
6/7/2023 5:00 PM Pacific

• Benefits
• Questions
• Description

Position Description
The Office of Arts & Cultural Vitality (OACV) within the City of Tacoma's Community & Economic Development (CED) department is seeking a community-focused, creative, and detail-oriented individual for the position of Community Programs Specialist.
This position will plan, develop, coordinate and implement existing community-focused arts and cultural programs, workshops and professional development opportunities, and engagement efforts. They will also provide comprehensive communications support for OACV to inform community of cultural opportunities and funding impacts, and will provide administrative support and coordination on a variety of arts and culture initiatives.
The ideal candidate is a self-starter with strong organizational, administrative, and communication skills who is passionate about arts, culture, and community, and who is committed to equity and inclusion.
Key Activities Include

• Providing staff support for arts funding panels
• Assessing community needs and coordinating the implementation of new responsive programs/activities
• Assisting in the daily duties of administering OACV
• Drafting news releases and conducting routine website updates
• Planning, developing, coordinating, and implementing existing community-focused arts and culture events and programs including Tacoma Arts Month, Arts at the Armory, Tacoma Poet Laureate, and Creative Community Conversations, or similar programming. Includes establishing timelines; developing and coordinating partnerships and sponsorships; directing the work of programming contractors; facilitating planning committees; coordinating and facilitating artist selection processes; researching and compiling information; overseeing design of materials; promoting and marketing programs; coordinating volunteers; conducting evaluations; and compiling data.
• Participating, presenting, and/or helping facilitate internal and external meetings and projects that intersect with arts and culture and community engagement
• Coordinating ‘Resources for Creatives’ professional development program and other capacity building workshops, programs, panels, and lectures. Includes conducting research into community capacity building needs; developing content focus; lining up content experts; promoting programming; and conducting evaluations
• Providing staff support for the Tacoma Arts Commission including communications, scheduling, co-facilitating subcommittee meetings, preparing and presenting relevant content, supporting technical needs, taking meeting minutes, and supporting related processes
• Assisting with the research, development, and implementation of a technical assistance program to support artists, organizations, and groups in marketing and promotion of their public programming.
• Performing related duties as necessary
• Co-producing artTown show for TV Tacoma. Includes lining up segment topics and subject matter experts, interviewing guests, reviewing and providing feedback on segment editing, and promoting finished segments
• Planning, developing, coordinating, and implementing public communications and marketing efforts for OACV on an active and regular basis, across various communication channels with a focus on digital communication. Research and share relevant content from partner agencies and present about opportunities and projects to community groups, as needed.

Benefits
The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. (http://newhiretacoma.wpengine.com/?page_id=26)
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. The City of Tacoma's workforce goal is to reflect our community. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
Qualifications
Minimum Education*
Bachelor's degree in art, art history, fine arts, museum studies or directly related field
Minimum Experience*
2 years professional experience in art administration, program administration, museum curation or related

• Equivalency: 1 year of experience = 1 year of education

Licensing, Certifications And Other Requirements
Washington State Driver's License
Work Hours: This position will have a mix of in-office and remote work days. Occasional evenings and weekends required.
Desired Qualifications

• Experience working with boards/commissions/advisory groups
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, and online programs
• Excellent organization skills
• Experience with community engagement
• Strong listening and conflict management skills
• Experience working in an equity-focused environment
• Ability to manage multiple projects simultaneously in high pressure environment
• Experience in developing, organizing, and marketing large-scale community-focused events or programs
• Experience with social media management, website management, and designing public-facing communications
• Knowledge of the Tacoma community, especially related to arts and culture
• Excellent communication skills, both oral and written

Knowledge & Skills
Knowledge

• The principles and procedures of working with boards/commissions/advisory groups
• The practices, procedures, and techniques of program development, planning, implementation, and evaluation
• The principles and practices of research
• Knowledge of the Tacoma community, especially related to arts and culture
• The principles and practices of record keeping systems and general program management
• The practices, procedures, and techniques that support effective social media and traditional media communications and public relations

Skills

• Communicate effectively both orally and in writing
• Learn and implement municipal organization practices and procedures
• Develop, implement, and coordinate program activities
• Read, interpret, apply and explain codes, rules, regulations, policies and procedures
• Work as part of a team
• Analyze situations and data accurately and adopt an effective course of action
• Establish and maintain cooperative and effective working relationships with others
• Work with a broad spectrum of people using tact, patience, and courtesy
• Prepare publications, visual aids, displays, and newsletters as required
• Establish new programs
• Meet schedules and timelines
• Represent the City in interactions with local business and civic groups
• Ability to take initiative, plan, and organize work independently with little direction

Selection Process & Supplemental Information
Interested individuals must apply online and attach a current resume and cover letter. Applicants must meet the minimum qualifications to move forward in the examination process.
Candidates who qualify for Veteran's Preference criteria must attach a copy of their DD-214 member copy 4 (proof of military discharge) at time of application to be eligible for Veteran's percentage points.
Examination Process
This is a competitive selection process. You will be required to respond to essay questions outlining your knowledge, skills and abilities necessary to perform the essential functions of this position. Applicants who meet the minimum qualifications will have their r esponses to the Supplemental Questions #5 - #10 reviewed and scored by a committee of subject matter experts, as the Experience and Training Test . T hese questions will be scored on the basis of information provided. It is your responsibility to adequately describe all pertinent experience and training. Please make sure you read the questions carefully and provide complete and informative answers, including your roles in related position and key activities. DO NOT respond with 'see resume' in lieu of answering these questions; this will result in a failing score. Providing false information will result in disqualification.
Appointment is subject to passing a background check. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification.
Communication from the City of Tacoma
NOTE: For questions regarding this specific recruitment contact Kat Flores, ([email protected]) HR Analyst.
Human Resources primarily communicates via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. ( For technical difficulties using the NeoGov system , call the applicant support line at 1-855-524-5627 between 6:00 AM and 5:00 PM Pacific Time.)
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
INSTRUCTIONS: Please answer the following questions as truthfully and accurately as possible. Your responses to this supplemental questionnaire may be assessed in subsequent examinations, and any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and possible bar from future employment opportunities with the City of Tacoma. Please indicate "Yes" to show that you have read and understand these instructions.

• Yes
• No

02
Please select one from the following responses that best describes your educational and work experience.

• Bachelor's degree in art, art history, fine arts, museum studies or directly related field, AND at least two years of professional experience in art administration, program administration, museum curation or related field
• Six or more years of professional experience in art administration, program administration, museum curation or related field
• A combination of education and work experience equal to at least six years of professional experience in art administration, program administration, museum curation or related field
• My education and experience do not meet or exceed the above qualifications

03
Do you have a valid Washington State Driver's license?

• No
• Yes

04
INSTRUCTIONS FOR THE EXPERIENCE AND TRAINING TEST: Questions #5 through #10 are the experience and training test that will be used to establish the eligibility list. These questions will be scored by subject matter experts who will not have access to your application materials. You must describe when and where you received your experience and/or training and what work was performed. Your answers must stand on their own merit. Please DO NOT refer to your resume in lieu of answering these questions. Your score on the experience and training test will reflect your responses. Responses must not exceed 250 words. Please indicate "Yes" to show that you have read and understand these instructions.

• No
• Yes

05
Describe your experience planning, developing, coordinating, and implementing large-scale and/or community-focused arts and culture events and programs. If you don't have direct experience in this area, what skills or experience will help you do this work?
06
Describe your experience developing public-facing communications such as print materials, media releases, websites, and social media, for purposes of promoting programming and opportunities as well as reporting on program impacts and outcomes. If you don't have direct experience in this area, what skills or experience will help you do this work?
07
Describe your experience developing and producing professional development and capacity building programs. If you don't have direct experience in this area, what skills or experience will help you do this work?
08
At the City of Tacoma, we are defining equity as the following: Equity is when everyone has access to the opportunities necessary to satisfy their essential needs, advance their well-being and achieve their full potential. Additionally, it is when one's identity does not predict outcomes. Describe your approach to promoting equity and inclusion in program and resource decisions.
09
Tell us about your experience and familiarity with and/or connection to Tacoma's arts and culture scene.
10
Please share any other qualifications, expertise, background, and/or personal experience that would help you succeed in this position.
11
Please tell us how you learned about this job opening.

• Facebook
• Indeed
• Careers in Government
• SEED
• Other
• Internet search
• Job Interest Card notification
• Military organization
• NWPPA
• Government Jobs
• Outreach Event
• Union job posting
• TTEP (Tacoma Training and Education Program)
• Professional association or organization
• Word of mouth
• LinkedIn
• Instagram
• City of Tacoma employee
• Online job board posting

12
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question
Agency
City of Tacoma
Address
Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
Phone
253-591-5400
Website
http://www.cityoftacoma.org
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