Clerk Typist, Office Of Human Resources

Summary

• Under supervision, types and also performs routine, repetitive, clerical work and customer service tasks of a varied nature; does other related duties as required.

Job Duties

• Distributes retirement/resignation notices to authorized parties.
• Answers routine inquiries received via phone, personal visit, email, and voicemail; screens more complex inquiries before forwarding to the appropriate area for follow up and/or response.
• Performs other related duties and projects as assigned.
• Administer Typing Tests and records results.
• Assists with File Management.
• Enters transcripts in Banner.
• Ensure international employees maintain up to date work authorization and reverify as necessary.
• Sends New Employee Orientation email invites.
• Complete I9 audits as necessary
• Assists all office areas with mail.
• Performs additional general office duties.
• Respond to inquiries from administrators and new hires regarding I9 completion.
• Assists with Pension Certifications.
• Process Vision Care Claims for Reimbursement.
• Assists with Pension/Benefits tasks.
• Types Verification of Employment Letters.
• Oversee I9 Processes for the University – Responsible for I9 compliance and accuracy.
• Enters employee address changes in Banner.
• Support departments in completing I9s for new hire and rehires.
• Ensure I9s are completed within the federally mandated timeframe and keep departments aware of upcoming deadlines.

Requirement

• Due to the nature of this position, confidentiality must be maintained at all times.
• Candidates will be required to take and pass a typing test at 25 wpm or higher or show proof of passing a NJ Civil Service Commission or Rowan University typing test in the past. The test will only be scheduled for candidates selected for interview.

Preferred Qualifications

• Specific records and Banner experience.
• Knowledge of integrated information systems, i.e. Banner.
• Records Retention.
• Knowledge of word processing and spreadsheet software and the ability to operate Windows Office software applications.
• Understanding of current I-9 procedures as directed by the USCIS.
• Previous general office experience.

Salary

• A06 ($30,227 - $34,101)

Notes

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Only completed online applications submitted on or before the posted deadline will be considered.
• Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: [email protected] , or call CSC at (833)691-0404.