Clerk I - Human Services

Clerk 1

Office of Human Services

Under close supervision, performs routine, repetitive clerical work in a variety of functions; does other related duties as required.

Manage front (reception) desk, including

• Sort and distribute incoming mail
• Greet visitors
• Retrieve voice mail messages/return phone calls or forward to appropriate person or office.
• Answer multiple phone lines, including County main number (as needed), direct calls appropriately and/or provide information as requested.
• Responsible for maintaining staff destination sheets, copies of employees’ drivers licenses and county car usage

Timekeeping Responsibilities

• Receive staff call outs
• Keep calendar of staff attendance, attendance list for fire drills
• Complete all required payroll duties
• Compose daily e-mail to supervisors with staff attendance

Fixed Asset Inventory Coordinator

• Maintain electronic fixed asset inventory

Arrange meetings for Staff including

• Arrange other special requirements
• Room Reservations
• Ordering Food / Catering

Back Up For Other Functions

• Back up supply ordering / maintain list of needed supplies
• Advisory Board Membership

Education college degree desired

Experience At least one-year prior experience in a related role, providing administrative support and customer service

Knowledge, Skills and Abilities

• Ability to organize assigned clerical work and develop effective work methods.
• Ability to sort, index, file, and pull varied types of materials using an established filing system.
• Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Knowledge of office routines, equipment, and practices after a period of training.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to comprehend established office routines and department regulations.

Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be

eligible.