Business Operations Coordinator (Part Time) (King Of Prussia, Pa)

We know why you are reading about this opportunity. You are driven to achieve goals. You are looking to make a direct impact. You want to work in a culture where your co-workers work as part of a diverse team, communicate across departments, and have a positive attitude. If we had to guess, you are innovative with great ideas, want to bring efficiencies to processes, and are looking to grow your career. Are we right? If so, let’s talk about who we are.

Who We Are

Greenphire is a leading provider of clinical payment and communication solutions. We provide software as a service (SaaS) to reduce costs, increase participant retention, and produce quantifiable results for our clients in the clinical trial industry. Our vibrant culture focuses on four key values: All In, As a Team, For a Purpose, Solving Problems.

We are a multi-year recipient of the Philadelphia Business Journal’s Best Places to Work award, and love to give shout-outs and awards to our employees. Our For A Purpose committee champions philanthropic activities throughout the year so employees can give back to our community. We have a diversity committee that focuses on breaking down barriers, recognizing that our uniqueness is what makes us so successful!

How You Will Contribute

• Assists with special office and Human Resource projects as needed
• Assists with New Hire Onboarding including but not limited to preparing welcome packages, security access badges, office tours and other functions as needed
• Daily scheduling, phone and email management and general administrative management
• Acts as an ambassador representing Greenphire and is the first point of contact for team members, visitors, clients, guests and vendors
• Adapts easily to a rapidly changing, dynamic environments and changes approach to fit the unique needs of the audience, project or organizational requirements as needed
• Retrieves, sorts and delivers mail, packages and other correspondence
• Works closely with Senior Business Operations Manager, People and Culture Specialist and HR Generalist to execute employee engagement content and priorities
• Ensures office supplies are stocked and hospitality items are provided as needed
• Notifies the office of client visits and audits, creates a welcome environment for all on site visits
• Provides support with internal and external meetings, conferences and events
• Performs other duties, assignments, and/or special projects as time or circumstances necessitate
• Maintains general office areas and keeps conference rooms in excellent condition, ensures kitchens are clean and stocked
• Assists with event planning, execution and follow through

For Consideration You Will Have

• Proficient in Microsoft Office Suite
• Knowledge of graphics tools preferred (i.e., Canva)
• Strong organizational and time management skills, attention to detail and the ability to produce high-quality output with minimal errors in a fast-paced environment
• Proven track record of ability to collaborate with internal and external parties as required for the coordination of business activities
• Excellent communication skills
• Knowledge of business and management principles preferred
• Applicants should have a passion, energy and enthusiasm for their role in the company
• Experience with meeting technologies such as Zoom, Google Meet, Teams or Webex
• Proven office coordination, administrative or assistant experience
• High degree of tact, judgment, and discretion
• Bachelor’s Degree preferred, or other equivalent relevant work experience
• Strong problem solving skills
• Valid driver’s license and car insurance (driving is required)

This is a part time position