Business Assistant (Experienced Level Professional)

Michelin is hiring!

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Mission

Assist the Director and Management Team in the execution of their activities. Assist the Central Engineering Team with administrative operations: HR, purchasing, IT, travel, organization of meetings & document management.

Key Expected Achievements

Collaboration with the Director:

• Coordinates the Director’s professional trips: manages the logistics through the existing tool, gathers travel documents, complete the expense reports.
• Handles the annual department calendar.
• Facilitates communication in the department.
• Coordinates meetings and departmental events (logistics and planning): suggests meetings’ agendas, attends and writes the meeting minutes, if needed.
• Handles the agenda of the Director and optimizes time, while handling all subjects within the deadlines (agenda/trips, documents/files/reports).
• Provides the Director with all the elements/files/presentations/reports necessary to their activity within the deadlines and paying close attention to detail.

Preparation And/or Management Of Files

• Manages specific sites in accordance with the Manager (eg MS Teams, SharePoint webpages, etc)
• Manages both domestic and international travel file, and other departmental files.
• Handles complementary assigned missions independently (eg: budget monitoring, dashboards etc.)

Extended Support

• Manages the HR administration: records and specific tasks within the deadlines (vacation, mandatory trainings, on-boarding, off-boarding, etc)
• Delivers information meetings to the department through various channels: email, Teams, SharePoint, TV communications. Will need to work with the latest productivity apps, such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive.
• Off-boarding. Handles the departure checklist.
• Organizes meetings taking into account: deadlines, timing, participants, connections, agenda, venue, and catering. Provides meeting minutes of key Staff-oriented meetings. This would include routine internal meetings, and external special events.
• Document Management: Applies the rules for archiving and classification, educates the team, and encourages the practice through scheduling Document Management Days.
• On-boarding. Leads the on-boarding checklist which includes things like computer access at arrival of team members (material and various networks / building access).
• Identifies needs and leads requests within the deadlines, following the rules and procedures.

Purchase And Budget Management Of The Department

• Review and analyze the budget expenses versus forecast and communicates to management team
• Ensures that rules and procedures are applied by the team.
• Processes orders and purchase requests for the department through the available tools: manages the requests, checks and tracks the orders and purchase requests, receives purchase orders, and forwards invoices to external service.

Welcome And Department Image

• Prepares an agenda for guests or international visitors which includes booking appointments with various key team members.
• Greets and directs visitors

This position is required to be onsite 5 days a week.

Inspire Motion for Life: Apply Today!

As the leading mobility company, we work with tires, around tires and beyond tires to enable Motion for Life. Dedicated to enhancing our clients’ mobility and sustainability, Michelin designs and distributes the most suitable tires, services and solutions for our customers’ needs. Michelin provides digital services, maps and guides to help enrich trips and travels and make them unique experiences. Bringing our expertise to new markets, we invest in high-technology materials, 3D printing and hydrogen, to serve a wide a variety of industries—from aerospace to biotech. Headquartered in Greenville, South Carolina, Michelin North America has approximately 23,000 employees and operates 34 production facilities in the United States and Canada.

MICHELIN® tires have been ranked the #1 Tire Brand across major categories and segments by industry experts and consumers alike. For nearly three decades we’ve been recognized for our achievements in Customer Satisfaction, Performance, Durability, Technology and Innovation.

Michelin cares for the personal and professional development of its employees. We support career advancement through various options, which include: skill and career development, training, career exploration and work with cross-functional teams. We offer the possibility of a varied and fulfilling career path in an environment where unique contributions are valued.

Michelin offers 10 Business Resource Groups (BRGs) which are all-inclusive groups created and led by employees who have shared life experiences across various diversity dimensions. Each group supports business strategies and initiatives along with meeting the needs of members. The goal of each group is to help employees feel welcome and included, support employee engagement and encourage professional development. BRGs also provide cross-cultural support, career management resources and opportunities for community involvement.

Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs. If you need accommodation for any part of the employment process because of a disability, please contact us at [email protected].

This position is not available for immigration sponsorship.

Get in the driver’s seat and be on your way to a meaningful professional journey!