Birth Certificate Registrar Jobs

The HIM Birth Registrar will work Monday-Friday (day shift) and every other weekends (day shift). The HIM Birth Registrar will be responsible for managing the birth record preparation process by interviewing parents for correct information, completing the legal birth record for all newborns born at the hospital, obtaining and notarizing paternity papers when necessary, and by maintaining birth data submitted to the state. 98% accuracy expected.

Position: Birth Certificate Registrar

Department: Health Information Management

Schedule: Full Time

Position Summary

The HIM Birth Registrar will work a rotating schedule, including every other weekend. The HIM Birth Registrar will manage the birth record preparation process by interviewing parents for correct information, completing the legal birth record for all newborns born at the hospital, obtaining and notarizing paternity papers when necessary, and maintaining birth data submitted to the state. 98% accuracy expected.

Education

JOB REQUIREMENTS

• Associate's degree with LPN or Medical Assistant certification preferred
• High school diploma or equivalent required.

Certificates, Licenses, Registrations Required

• Notary Public license is required within 60 days of hire.

Experience

• 1-3 years of experience as birth registrar or in HIM strongly preferred

Knowledge And Skills

• Data entry with 98% accuracy required.
• Excellent customer service and communication skills and telephone etiquette.
• Accurate typing skills at 35 wpm or better
• Ability to speak, read and write in fluent English.
• Good written communication, organizational skills and detailed oriented.
• Ability to abstract data from medical records
• Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel spreadsheets, e-faxing, and other software computer programs.
• 1-3 years of experience in birth registrar or HIM strongly preferred
• Bilingual (English/Spanish) strongly preferred.
• Knowledge of medical terminology

Essential Responsibilities / Duties

• IND123
• Prints the 'Parent Letter' for either mailing or distribution to parents.
• Educates parents on state vital statistic legalities and processes with regards to birth, obtaining the birth certificate, social security card and paternity.
• Works with State Department of Vital Records on audits and resolves possible discrepancies in the birth certificate.
• Arranges for a language interpreter, if necessary.
• Responsible for collecting legal data, preparing and submitting birth records and related documents in accordance with state regulations.
• Calls parents for missing or questionable information or follow-up on Acknowledgement of Paternity (AOP) forms.
• Promptly answers incoming calls and emails.
• Transmits birth records electronically to the state and for printing/mailing within 10 days of birth as state regulations require.
• Accurately updates Master Patient Index for newborn name changes within three days of discharge.
• Interviews parents and reviews medical record to correct information for birth/death certificates or paternity.
• Maintains an organized and uncluttered work area.
• Effectively interacts with spouses, significant others and families during sensitive and crisis situations.
• Maintains a log of all newborns and fetal deaths using the Newborn Daily Report in EPIC as a resource.
• Manages the acknowledgment of paternity process by ensuring the forms are used in appropriate situations and that AOP forms are correctly completed. Notarizes parents' signatures.
• Communicates with individuals, departments, and government agencies.
• Conducts bedside interviews with parents of newborns to obtain accurate demographic information.
• Accurately abstracts from the parent worksheet and electronic medical record and keys data into Vitals Information Partnership (VIP), the State of Massachusetts' Vital Registry System for reporting.

Req id: 28075