Associate Director For Philanthropy

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Medicine Advancement has an outstanding opportunity for an Associate Director for Philanthropy.
At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world’s largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
The passionate, 70-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people’s lives, in our community and around the world. In the 2022 fiscal year, UW Medicine Advancement raised $284 million in gifts and private grants (46 percent of the University of Washington’s total) from nearly 14,000 donors to support the mission of UW Medicine.
The Associate Director for Philanthropy (payroll title: Development Officer), as part of a dynamic major gift fundraising team, focuses on securing major gifts ($25,000+), and cultivating donors who have the capacity to give at that level. The Associate Director will work with academic and hospital leaders, volunteers, and other staff to identify, cultivate, and solicit major gift prospective donors for gifts in support of UW Medicine. The Associate Director will have assigned responsibility for oversight and coordination of major gift fundraising programs that support UW Medicine Eye Institute and other departments and/or programs as assigned.
DUTIES AND RESPONSIBILITIES
Direct Fundraising Responsibilities:

Make 9-10 personal cultivation/solicitation/stewardship visits per month to assess the interests and capacity of potential donors. As appropriate, identify individuals as annual, major gift or planned giving prospects; solicit for gifts ($25,000 and above); and determine follow-up strategies including stewardship.

Cultivate longtime annual donors for planned giving possibility and work with Planned Giving colleague to prepare communication and materials for that purpose.

Develop and present 15-20 gift proposals each year with a target of securing an average of $1 million in new commitments.

Serve as a qualification officer for new leads for major gift prospects ($25,000k+) and planned gifts from prospect research, faculty referrals, prospect screening tools, donor base, and fundraising colleagues.

Manage a portfolio of 100-125 donor prospects ($25,000+) with a focus on those with potential of $50,000+.

Work with fundraising colleagues, faculty, academic leaders, administrators, and volunteers to develop cultivation, solicitation, and stewardship strategies for all prospects.

Collaborate with major gift officers to develop prospect pool, cultivate, solicit and steward major gifts. Record and track all donor activity using the University’s prospect management and tracking system.

As appropriate, work with colleagues to ensure that the annual fund plan supports and dovetails with personal qualification and solicitation strategies.

Activities in Support of Direct Fundraising:

Support the development of annual operating plan including quantitative and qualitative goals and objectives. Plan should include a list of the “Top 25” prospects who will be asked in the next 12-18 months. Prepare monthly reports to track and assess progress.

Prepare written proposals, gift illustrations, and informational materials needed to secure major gifts.

Develop basic knowledge of and information resources for all areas of UW Medicine, focusing on research, patient care and education activities within the School of Medicine.

Ensure that all fundraising activities involving patients are compliant with the HIPAA federal privacy regulations.

Seek appropriate professional development opportunities.

Complete annual performance self-assessment as key component of Annual Review.

Complete other duties as assigned.

Lead Responsibilities
The Associate Director for Philanthropy is a self-motivated, self-starter who spends a significant amount of time working independently out from the office and on the telephone. Based on this assignment, the Associate Director for Philanthropy must take the lead to initiate and follow through with contact with a wide variety of prospects, donors, alumni, faculty, and volunteers. The Associate Director for Philanthropy works independently to cultivate, solicit, and steward key donors.
Supervisory Responsibilities
While this position does not have direct supervisory responsibility, the Associate Director for Philanthropy will oversee the work of administrative staff members who are assisting with projects. Additionally, the Associate Director for Philanthropy will motivate and lead staff, faculty, alumni, and volunteers in fundraising activities.
QUALIFICATIONS

Bachelor’s degree and five or more years of increasingly responsible experience in institutional advancement with a preference for experience cultivating, soliciting, and stewarding leadership gifts.

Additional Requirements:

Values the UW’s commitment to inclusiveness and UW Medicine’s commitment to becoming an anti-racist organization. Demonstrates respect for diversity, equity, and inclusion.

Experience with face-to-face cultivation and solicitation activities.

Ability to write clearly and concisely in order to distill complex scientific/medical information and data; ability to multi-task and complete assigned projects in a timely manner with the utmost attention to detail.

Strong interpersonal skills and customer service orientation. Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions: verbal and written communications, one-on-one conversations and in groups, etc.

Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner.

Demonstrated ability to maintain confidences and protect confidential information.

Familiarity with Microsoft Office applications, including Microsoft Word, Excel and Powerpoint.

Equivalent education/experience may substitute for stated requirements.

Equivalent education and/or experience may substitute for minimum requirements.
DESIRABLE

Development experience in a health care, medical research and/or higher education setting is preferred.

Attitudes, Behaviors and Skills We Value At UW Medicine Advancement

Placing team goals before individual goals

Assuming the best of intentions from faculty and colleagues

Embracing a spirit of continuous improvement

o Focus on the highest priorities and manage time accordingly
o Manage and improve programs independently and build ownership over time
o Anticipate needed next steps; think through problems
o Approach work strategically, keeping the big picture in mind
o Address problems proactively and present potential solutions for resolution

Learning from each other

o Demonstrate the desire to learn new things while also meeting current position responsibilities
o Take the time to build fluency in ALL fundraising operations
o Be a proactive problem-solver; show resourcefulness in anticipating and addressing issues and concerns

Demonstrating professionalism

o Transparency: Be honest and straightforward with colleagues and donors
o Attitude: Work with a positive and collaborative approach
o Humility: Share credit generously; take ownership of challenges (“be generous with credit and selfish with blame”)
o Dedication: Consistently follow through; keep your word

Maintaining high emotional intelligence

o Build, maintain and recover relationships with internal and external constituents
o Partner and communicate well with supervisor and peers
o Hone self-awareness, including the ability to admit mistakes and knowing when to correct course
OTHER

As needed to implement programs, this individual will be required to work overtime. Some evening and weekend work is required.

Frequent local and regional travel, some national travel may be required.

The successful candidate will be expected to have regular, reliable transportation for local travel and be willing to travel when necessary.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.