Assistant Division Manager, Environmental Services

Assistant Division Manager, Environmental Services
Salary
$129,750.40 - $182,665.60 Annually
Location
Tacoma, WA
Job Type
Non-Classified
Job Number
P0060-23C
Department
Environmental Services
Opening Date
05/09/2023
Closing Date
Continuous

• Description
• Questions
• Benefits

Position Description

• This position is open until filled. Applications received by May 23, 2023, will receive first consideration. *

The City of Tacoma is recruiting for an Appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all.
The Assistant Division Manager of Plant Maintenance section oversees the maintenance and repair of two wastewater treatment plants, 49 pump stations, machinery equipment, and related systems; fabricates special tools, parts and equipment; and plans and oversees maintenance schedules. Plant Maintenance employees repair, perform maintenance, removal and installation of mechanical, hydraulic and electrical systems used in the transmission and processes of the treatment of sanitary water for public safety.
Essential Duties

• Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel.
• Manage staff and programs, including developing and implementing workgroup policies, workload projections and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management.
• Labor relations including Labor union contract negotiations.
• Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance.
• Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public.
• Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications and cost estimates and select, coordinate and review the work of consultants for established timelines.
• Presentations to elected officials, stakeholders and other groups, as designated.
• Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines.

Physical Requirements And Working Conditions

• Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry.
• Subject to emergency calls during off-duty hours.
• Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings.

City Of Tacoma Recruitment Information
One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play.
Qualifications
Minimum Education*
Bachelor's Degree in engineering, business or public administration or directly related field.
Minimum Experience*
6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME

• Supervisory experience within the Environmental Services Department may be substituted for formal education on a year-for-year basis

Licenses, Certificates And Other Requirements
Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility.
Desired Qualifications
Bachelor's degree in civil environmental engineering, environmental studies, engineering management. Back ground, training and experience in construction management, maintenance techniques and asset management. Preferred 4 years of experience in the sanitary or surface water field.
Knowledge & Skills
Knowledge

• Presentations to elected officials, stakeholders and other groups, as designated
• Establishing and maintaining cooperative and effective working relationships with others.
• Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public.
• Compiling and analyzing statistical and technical information, and other data.
• Labor relations including Labor union contract negotiations.
• Overseeing and inspecting the work of contractors on major engineering projects.
• Develop and meet schedules and time lines for yourself and assigned staff.
• Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management.
• Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines.
• Asset management strategies and implementation.
• Operations, principles, practices, methods and techniques of wastewater treatment.

Skills

• Proficient in use of all office equipment including personal computers and related software applications
• Set and communicate clear expectations for staff, follow through and establish accountability for all.
• Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status
• Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time
• Ability to adapt to an ever changing work environment and make effective decisions quickly during stressful situations.

Selection Process & Supplemental Information
Our City
With a population over 200,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.
We Welcome You To Take a Look At Our Website And Discover How The City Of Tacoma Can Make Your Next Career Move Part Of Our Combined Destiny
The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program.
http://www.cityoftacoma.org/
http://www.traveltacoma.com/
Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.
This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check.
Communication From The City Of Tacoma
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your application. Do not indicate "see resume" or copy unrelated content from your resume when answering these questions. Answer all information requested in each question. Failure to do so may result in rejection of your application.
I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

• Yes
• No

02
Which best describes your level of education?

• Bachelor's degree
• Associate's degree
• High school or equivalent
• Master's degree

03
Do you have an equivalent combination of the following:

• Graduation from an accredited four-year college or university with a Bachelor's degree in business or public administration or a related field.
• I do not meet the qualifications listed in the job announcement.
• Other Qualifications that meet the equivalency (outlined in next question) six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME. Supervisory experience within the Environmental Services Department may be substituted for formal education on a year-for-year basis.
• 4 years of supervisory/management experience in construction maintenance or related field?

04
If you responded "Other" to Question #3, in 200 words or less, please detail how you believe your education and experience matches the qualification requirements for this position. If this question does not apply to you, please respond with "N/A".
05
Do you have experience in sanitary or surface water work? If yes, please describe your experience. If you have no experience, please indicate N/A.
06
In what ways do you or have you promoted equity, diversity, and inclusion in the workplace? Please give specific examples.
07
Do you have experience managing union contracts and union personnel?

• Yes
• No

08
If you answered yes to question 7, please describe your experience.
09
Please tell us how you learned about this job opening.

• Internet search
• Job Interest Card notification
• Online job board posting
• Military organization
• Community organization
• Other
• Word of mouth
• Union job posting
• City of Tacoma employee
• Professional organization

10
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question
Agency
City of Tacoma
Address
Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
Phone
253-591-5400
Website
http://www.cityoftacoma.org
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