Admissions Officer Ii, Occupational Therapy Doctorate (Otd), Orthopaedic Surgery

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Required Skills

Leadership and Strategic Planning:

Set strategic direction for, create, and implement all holistic admissions processes for Duke OTD; Create and implement training and supervise approximately 25 admissions support personnel to ensure inter-rater consistency in application reviews and interviews; supervise the Admissions Officer 1 position; communicate admissions goals and calendar to the public and the division; ensure compliance with accreditation standards for admissions; make recommendations directly to the Division Chief and Program Director. This position supervises the Admissions Officer 1 position.

Budgeting:

Project, manage, and optimize OTD admissions budget and expenses.

Marketing:

Design and implement targeted marketing campaigns that educate the public and market the program across multiple institutions; create and oversee communication strategies for high-touch communications likely to reach and influence potential students.

Recruiting:

Select best platforms for reaching potential applicants; plan and facilitate virtual and in-person events (fairs, conferences, information sessions, etc.) that meet the needs of prospective students and align with the application cycles; Equip Duke OTD representatives to participate in recruiting; ensure accuracy and consistency of messaging across representatives and platforms.

Create And Evaluate Systems For Processing and Reviewing Applications and Conducting Interviews:

Determine admissions cycle process and dates; develop work flows for managing 400-500 applicants per admissions cycle; recruit and vet outside professionals to score applications; make decision to invite reviewers for the upcoming year; terminate the relationship with those not meeting the standards in a professional, respectful, and collaborative manner; create and implement training for 20-30 admissions readers and interviewers; formally evaluate and update all aspects of for the Duke OTD application process on an annual basis.

Analyze All Application Data And Make Admissions Decisions:

Generate scoring criteria and weighting for all elements of the application process; compile and analyze scores for applications and select eligible interviewees; develop and direct 125 applicant individual and group interviews; compile and analyze scores for individual, and group interviews; rank and select eligible interviewees; analyze all data, rank, and select applicants; lead admissions discussions pointing out differentiations or outliers related to scoring; evaluate admissions outcomes and update criteria, weighting, and process.

Matriculate And Orient Newly Admitted Students:

Develop and supervise work flows for all aspect of student onboarding (degree certification, final transcript submission, university health requirements, ID’s, parking, university module completion requirements, etc.); establish student records across multiple platforms (DukeHub, PeopleSoft, Canvas); collaborate with Financial Aid and Registrar; Design, coordinate, and facilitate a 5-day orientation for new students, involving approximately 25 experiential sessions; evaluate outcomes of matriculation and orientation and make updates. Train student workers to make the “OTD signature connection”; successfully delegate tasks to students, temporary workers, and others.

Uphold Duke OTD Commitment To The Principles Of Holistic Admissions And Integrity Of Established Selection Process With The Curriculum:

Model Duke OTD’s commitment to diversity, equity, inclusion, and belonging in all communications with applicants and selected students and admissions partners; engage with other admissions directors in the SOM about best practices in holistic admissions; engage with legal consultants in Duke SOM to ensure compliance with all federal law related to admissions; evaluate, propose, and take the lead on necessary remediation, evaluate admissions outcomes and match-to-mission criteria and make updates.

Preferred Skills

• A record of positive relationship-building
• Exceptional writing and analytical skills
• Ability to translate and communicate complex ideas for multiple audiences
• A record of successful supervisory experience
• Experience and comfort in serving as the public representative of an organization
• Relevant experience in project management

Minimum Qualifications

Education

Work generally requires a knowledge and understanding of college experience and student life obtained through the attainment of a bachelor's degree.

Experience

Two years of experience as an Admissions Officer or the equivalent at a OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE comparable college or university.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.