Administrative Specialist 3 Confidential (Supreme Court Clerk's Office)

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $54,602.64 to $88,562.53 for Schedule A, and $54,602.64 to $84,134.41 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Supreme Court of New Jersey, Office of the Clerk, is seeking a detail-oriented person with strong administrative, analytical, interpersonal, and communication skills to assist with the professional administration of the Legal, Disciplinary, and Committee Support Unit within the Office of the Clerk and to provide direct support to the Deputy Clerk of the Supreme Court (Court Executive 3b). The individual must be able to communicate clearly and confidently in conveying information to members of the Court, attorneys, judges, members of the public, representatives of other jurisdictions, and management and staff of other Judiciary units on topics that include: individual attorney status and eligibility to practice; status of Supreme Court disciplinary proceedings; case filing requirements; and policies and procedures applicable to attorney and judicial discipline.

The individual will manage a Supreme Court caseload of attorney and judicial disciplinary matters from initial evaluation and intake in an electronic case management system through filing of dispositional Orders and reporting of disciplinary-related action to applicable persons and authorities. The person will undertake such other assignments as directed by the Clerk, Deputy Clerk or the Court.

REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.

Example of Duties

• Suggest, document, and test modifications and enhancements to the Supreme Court case management system, particularly in respect of electronic interfaces with other attorney and judicial regulatory bodies and courts.
• Perform related duties, as required.
• Interpret and apply disciplinary and appellate court rules, statutes, and other regulatory standards.
• Provide accurate, nuanced, and timely guidance to attorneys, judges, disciplinary parties, and lay persons regarding disciplinary matters.
• Inform parties of noted deficiencies in Court submissions and monitor for correction of deficiencies.
• Draft, file, and distribute more complex interim and final Supreme Court attorney and judicial disciplinary orders as directed by the Deputy Clerk or pursuant to applicable administrative procedures of the Court.
• Prepare statistical and narrative reports for use by the Clerk, Deputy Clerk, other managers, and the Court.
• Manage a caseload of attorney and judicial disciplinary matters in web-based case management system.
• Docket case-related submissions after review and analysis for appropriate designation and treatment, including impounding as confidential.
• Communicate with justices, judges, attorneys, disciplinary grievants, and disciplinary authorities from other jurisdictions orally and in writing.

Qualifications

Graduation from an accredited college or university with a Bachelor's Degree and three years of professional experience in program development, program coordination, program analysis, program administration and/or administrative research.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html )

Supplemental Information

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.

How To Apply

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-855-524-5627 (toll free call)

Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)