Administrative Coordinator- Oro Valley, Az 85755

Job Tittle - Administrative Coordinator
Job Location - Oro Valley, AZ 85755
Contract Duration- 6 months
Positions- 1
Shift Hours- Monday - Thursday 7am -4:30pm and Friday from 7am - 11am Job Core Responsibilities

• Provides backup support for HR Administrator as needed
• Complete necessary trainings to maintain knowledge and skills required for job performance
• Assist with planning and coordinating food and drinks for company events (i.e. customer meetings, Kaizen events, Events Committee activities, etc.)
• Follows strict adherence to check-in process for all visitors by maintaining workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs and acts as a first-line defense in ensuring compliance is adhered to for site.
• Promptly and courteously answers incoming calls on the multi-line phone and provide incoming callers with the assistance required.
• Complete a variety of administrative tasks including copying, faxing, taking notes, data entry, scheduling conference rooms and filing.
• Maintain an excellent attendance record.
• Provide clerical assistance to various departments requiring strict attention to detail as specified by department procedures.
• Greet persons entering establishment, determine nature and purpose of visit, and direct them to the appropriate individual/location in a prompt and positive manner.
• Ensures reception area, front office area, conference room and visitors offices are tidy and presentable, with all necessary stationery and material organized and 6S standards are met
• Sort and process incoming and outgoing mail.
• May type a variety of forms, letters, reports, and memos.
• Must be able to operate automated office equipment including personal computers (PCs), printers, photocopy machines and FAX machines, etc.
• Order front office supplies.
• Regular, consistent and punctual attendance is required. May need to work nights and weekends, variable schedule(s) and additional hours as necessary
• Other responsibilities as assigned

Job Specifications
Education: A Secondary Certificate/High School Diploma or equivalent combination of relevant education and work experience that will allow successful performance of job expectations
Certifications: None required.
Years Experience: 1-3 years of relevant experience.
Skills

• Communicate with other departments and companies to accomplish tasks
• Be punctual in attendance and in completing assigned work.
• Good communication skills both written and verbal
• Must be able to work under pressure, manage multiple priorities and meet deadlines
• Able and willing to comply with Drug-Free Workplace policies and pass all related drug/alcohol screenings
• Understand the importance of confidential information
• Self-starter
• Computer proficient
• Ability to recognize and solve typical problems that can occur in own work area; evaluates and selects solutions from established options
• Ability to communicate with a variety of personality types and levels of the organization as well as customers outside the Company
• Represent Securaplane professionally at all times
• Working knowledge of Microsoft Office applications with the ability to comfortably record and enter data into an Excel spreadsheet, communicate via Outlook e-mail, create documents in Word and create/edit PowerPoint Presentations.
• Display a positive attitude