Administrative Assistant, School Of Law

Application Instructions
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.

• Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Summary
Provides general administrative and clerical support. Supports the day-to-day activities of the office and serves as the first point of contact and liaison with internal and external constituencies. Assists with composition and preparation of various correspondence, materials, and administrative.

Essential Functions:

• Maintains calendars, schedules meetings and appointments, aligns schedules of internal and external meeting participants.
• Schedules travel including airline reservations, car rentals, hotel reservations, etc., as needed.
• Greets visitors, determines needs, directs accordingly, and responds to general inquiries in a pleasant and professional manner.
• Tracks, orders, and maintains office materials and supplies assuring inventory is available.
• Assists with planning and organizing departmental and sponsored events and assumes responsibility for extra departmental or University needs, as required.
• Prepares agendas and takes notes during meetings, as required.
• Provides clerical and administrative support including processing of incoming and outgoing materials, data entry, filing, copying, mailings, etc. with attention to detail.

Required Education, Knowledge, Skills, Abilities

• Ability to handle sensitive information in a confidential manner.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• Ability to research and resolve office management and administrative problems and questions.
• Ability to present and display professional demeanor at all times.
• General knowledge in office management techniques, practices, and procedures.
• Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.
• Ability to analyze and interpret policy and procedural questions.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.

Preferred Education, Knowledge, Skills, Abilities

• Experience in a non-profit or academic environment.
• Bachelor’s degree.

Additional
Time Type Requirement
Full time
Note To Applicant
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.