Administrative Assistant (Remote) Jobs

JOB DESCRIPTION OVERVIEW:

The Administrative Coordinator provides administrative and clerical support to the Senior Vice Presidents (SVP) and executive personnel in the Southeast group as well as interfacing with other TeamHealth Southeast departments and client contacts. The Administrative Assistant demonstrates excellent communication, interpersonal and organization skills while dealing with confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents

Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with executive leadership

Coordinates with Corporate Travel Office travel arrangements and accommodations

Manages expense reports for leadership and department timesheets

Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials

Coordinates on-site and off-site meetings including conference arrangements, equipment, reservations, agendas, materials, catering needs, etc., as appropriate

Completes various projects such as preparing reports, spreadsheets, organization charts, etc.; communicates information requests and project status to management

Provides telephone receptionist duties on a regularly scheduled basis

Performs office management functions including payroll time submission, department invoicing, ordering / maintaining office supplies/equipment and distributing department mail.

Coordinates and assists with special projects, when needed.

Participates as a professional, responsible, cooperative administrative team member

QUALIFICATIONS / EXPERIENCE:

Associate's degree or two years of college education with emphasis in administrative, business, or related work experience;

Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;

Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;

Excellent interpersonal skills; professional demeanor with ability to interact with executive management;

Ability to handle multiple tasks and deadlines;

Ability to handle confidential information;

Ability to adapt to change;

Good problem-solving/decision making skills;

Excellent communication skills (verbal and written, with emphasis on grammatical skills);

Excellent organizational and time management skills;

Ability to support multiple persons with minimal direction/supervision

Ability to work in team oriented environment.

SUPERVISORY RESPONSIBILITIES:

None

PHYSICAL / ENVIRONMENTAL DEMANDS:

Job performed in a well-lighted, modern office setting;

Occasional standing/bending;

Occasional lifting/carrying (25 lbs or less);

Moderate stress;

Prolonged sitting;

Prolonged work on a PC/Computer;

Careful, precise, and organized work habits.