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Company | Michigan Technological University |
Address | Houghton, MI, United States |
Employment type | CONTRACTOR |
Salary | |
Category | Higher Education |
Expires | 2023-08-18 |
Posted at | 10 months ago |
Department: Chemical Engineering
- Using various computer software applications (Microsoft Word, Excel, PowerPoint) independently design and produce correspondence, reports, spreadsheets, graphics, and promotional materials as needed.
- Independently respond to complex questions regarding academic standards and departmental procedures and services.
- Process graduate student payroll including employment forms.
- Maintain accurate and detailed department accounting records for release time, cost share commitments and project expenses.
- Identify problems related to research accounts and graduate and undergraduate payroll, and take the initiative to work with the faculty to resolve the problems.
- Receive and respond to cost share transmittal forms and other Sponsored Programs Office requirements
- Serve as Petty Cash Custodian.
- Utilize Banner, Banweb, WebFocus, Concur, ASPIRE, Digital Measures and Perceptive Content to access and monitor department information.
- Apply safety-related knowledge, skills, and practices to everyday work.
- Create and distribute packets for incoming graduate students that include necessary forms and instructions to complete degree requirements, general graduate and program information to students and faculty (defense flyers, graduate appointment letters, event invitations, and exit procedures).
- Process invoices
- Respond to all inquiries related to the graduate programs
- Process Travel Arrangements.
- Operate basic office equipment including personal computers, printers, copy machine, and fax machine.
- Provide accurate weekly accounting records to the Department Chair.
- Initiate, receive, monitor and organize graduate student fellowships, tuition and stipend accounts in Banner.
- Respond to Tech Fund processes.
- Provide administrative support for financial transactions including check requests, reallocations, purchase requisitions, use charges, and deposits.
- Process monthly procurement card reallocations.
- Assist with assigning graduate student offices each semester.
- Interact with administrative units including Graduate School, Registrar, Payroll Services, College of Engineering.
- Maintain inventory of special supplies and assist with supply orders.
- Work closely with the chair of the Graduate Program Committee in administration of the Graduate Program.
- Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
- Create and maintain expense records for various activities in the department.
- Assist with the departmental graduate admissions process. Maintain graduate students’ files, records and databases.
- Assist with Payroll Process &EPAF data entry.
- Carry out graduate program event planning and coordination including new-student orientation written and oral qualifying examinations, proposal defenses, thesis and dissertation defenses.
- High School diploma or equivalent
- 4 yr. office/clerical experience
- Willingness to learn new processes/procedures
- Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
- Advanced Computer Skills
- 4 yr. basic computing skills
- Demonstrated commitment to contribute to a safe work environment.
- Annual Title IX Training
- Employee Safety Overview
- Annual Data Security Training
- Anti-Harassment, Discrimination, Retaliation Training
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