Administration Assistant (Parttime) Jobs

The City of Kodiak is recruiting for a part-time Administrative Assistant. The Department is looking for an experienced team player that has a desire to be a part of a progressive Parks and Recreation Department working hard to serve the needs of our community.\ \ Under general supervision, this position is responsible for performing a broad range of administrative and general support duties for a City department, program or service that could include: providing customer service to patrons; preparing meeting minutes and agendas; tracking work orders and related department activities; scheduling the use of City facilities; preparing travel arrangements; maintaining supplies and materials; preparing activity logs; reviewing and reconciling data; maintaining and/or tracking budgets; preparing and managing purchase orders; coordinating special projects; and dealing with critical and time-sensitive situations.\ \ The Administrative Assistant is responsible for providing administrative support to the department in an efficient and effective manner and is frequently required to make independent, sound judgments and to work without direct supervision. The Administrative Assistant must perform these duties in a manner that reflects positively on the City and the department.\ \ This position is scheduled to work 29 hours per week.\ \ EXAMPLES OF ESSENTIAL DUTIES:

• Files documents alphabetically, numerically, or by other prescribed methods.
• Provide assistance and customer service to patrons via phone or in person.
• Prepares and/or enters a variety of information into applicable documents, spreadsheets, invoices, databases, logs, forms, and/or other related areas; maintains related records; monitors and updates department databases.
• Makes travel arrangements; schedules and coordinates meetings/facilities; retrieves information; and manages departmental calendars, schedules appointments for management staff and use of facilities as needed. Tracks work orders and related department activities.
• Initiates, processes, and reviews routine and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information.
• Performs other duties as assigned.
• Maintains and/or tracks budgets, prepares and manages purchase orders; performs basic account reconciliations.

MINIMUM QUALIFICATIONS:\ \ Must have a high school diploma or General Educational Development (GED) and one to two years of general office support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Must have a valid Alaska driver\'s license or the ability to obtain within 30 days of hire.\ \ SUPPLEMENTAL INFORMATION:\ \ PHYSICAL REQUIREMENTS:\ Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, lifting, carrying, pushing, pulling, stooping, bending, kneeling, crouching, reaching, twisting, feeling, talking, hearing, seeing and repetitive motions.\ Functions of this position require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.\ \ Light Work: Exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. If the use of arm and/or leg controls require exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.\ \ WORKING CONDITIONS:\ Most work performed in an office environment with some out-of-office duties required. Nonstanda d work hours may be required.\ \ This Employer is an Equal Opportunity Employer.