Accounts Receivables And Payables Officer

Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.

POSITION PURPOSE

The Accounts Receivable / Payable Officer is primarily responsible for supporting the Accounts Payable Officer in the AP function, and responsible for the Accounts Receivable function. Accounts Payable support functions will consist mainly of processing and payment of supplier invoices; administration of corporate credit cards including monthly reconciliation, entering and payment of employee reimbursements, and maintaining the petty cash process for the Americas retail operations. The Accounts Receivable functions will consist of following up with customers for payment, monitoring the bank account for payments, accepting payments in the system and applying them to customer invoices, and actively reviewing the A/R Aging for problematic accounts to propose credit limit holds.

Key Candidate Requirements

• A Bachelor’s degree in Business, Accounting, Finance, Commerce or similar
• 1-3 years relevant experience in Accounts Payable and Accounts Receivable or similar finance role
• Tenacious and a strong sense of ownership over assigned tasks
• Outstanding communicator and a solutions-focused problem solver
• Proactive and organized approach to work
• CPA Track a plus
• Experience with NetSuite or other cloud-based ERP an advantage
• An exceptional eye for detail, whilst working within strict timelines
• Experience in retail an advantage
• Strong excel skills

Main Responsibilities

Accounts Payable

The Accounts Receivable / Payable Officer will assist the Accounts Payable Officer in the following:

• Assist colleagues with queries regarding GL coding.
• Maintain a working knowledge of sales and use tax requirements and ensure that invoices entered into the accounting system are coded for sales and use tax accurately
• Maintaining a well-organized and timely filing process for supplier invoices and other related documentation (including W-9s, New Supplier Forms, etc.)
• Co-ordinate the approval of all invoices, ensuring that company policy around approval limits etc. are followed
• Other ad-hoc Accounts Payable tasks not mentioned above, that include, but are not limited to:
• Administer store petty cash and staff personal expense processes including monitoring approval deadlines for timely reimbursement of petty cash expenses at all retail locations
• Monitor direct debit payments from bank accounts, ensuring they remain accurate and are amended where necessary
• Assisting in Month and Year End by ensuring bills, credit cards reports, and personal reimbursements are entered in a timely manner
• Perform monthly supplier reconciliations for key supplier accounts to ensure accuracy;
• Assisting in preparation of 1099 tax forms
• Timely and accurate entry of approved, coded, supplier invoices to the accounting system
• Act as a point of contact to external suppliers for resolving payment queries.
• Backup the Accounts Payable Officer in preparation of weekly payment batches, sending of remittance advice and associated summary reporting

Accounts Receivable

The Accounts Receivable / Payable Officer will be responsible for the Accounts Receivable function, which includes:

• Regularly reviewing the A/R Aging and identifying problematic accounts
• Raising account reconciliation issues (unreconciled invoices, credit notes, overpayments) and investigating before reporting issues to the Staff Accountant
• Assisting in credit checks and establishment of proper credit limits (in compliance with company approval policy) with customers
• Monitoring A/R Inbox for customer inquiries
• Working with Business Development and Supply Chain team to resolve customer account issues
• Coordinating with Supply Chain team for entering of credit notes
• Depositing, entering, and applying customer payments to proper invoices in the system
• Following up with past due customers for payment

Key Aesop Capabilities

• Execution: Taking accountability for achieving goals, and tenaciously completing work of consistent excellence
• Creativity & Change: Promoting change and creative improvement and adapting effectively to new approaches.
• Client Focus: Ensuring internal and external client needs are considered when making decisions.

Company Benefits

• Hybrid working arrangements
• Up to 12 weeks of fully paid parental leave
• Starting with 20 days of vacation and personal leave with annual tenure increases
• Paid volunteer leave
• The annual base salary range is $60,000 – $70,000, plus company benefits, bonus and annual merit review eligibility. Actual salaries will be based off years of experience, skills, competencies qualifications
• 6 free coaching and 6 free therapy sessions for employees and up to three family members per year
• Competitive medical, dental and vision insurance with fully company paid options
• Generous employee discount
• 401k savings with company match
• Subscription to meditation programming through Headspace

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.