Accounts Receivable Assistant Jobs

The Accounts Receivable Assistant is responsible for managing the day to day invoicing and collections for all customers with the highest level of efficiency. Below is a guide to selected duties for this position, but is not all-inclusive:

- Prepare and submit AIA billings to multiple jobs each month.

- Process, review, code and input daily outgoing invoices and incoming payments.

- Prepare and perform weekly AR report and runs and forecast future collection schedule.

- Research and resolve account value discrepancies promptly with customers.

- Collections on past due accounts.

- Monitor incoming bank and credit card transactions daily to ensure AR system is up to date.

- Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements and submittals and releases.

- Enter new customers into accounting system.

- Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone and in-person if necessary.

Qualifications

Qualified applicants for this position shall possess a minimum of 5+ years of direct experience in Accounts Receivable, preferably as the lead in a busy construction company. You must have experience with AIA billings. Accounting experience in the commercial recreational aquatic industry is extremely preferred but not required.

Other desired key traits:

- An ability to produce a high-volume output while maintaining an attention to detail.

- Strong personality.

- Strong organizational skills with an ability to prioritize and multi-task.

- Proven ability to manage critical deadlines.

- Understanding of handling of sensitive and confidential information with a high level of discretion.

- Experience with Foundation Software system or other similar construction related platform (e.g., Sage, Timberline, etc.)

- Intermediate Excel, Word, PowerPoint, and Adobe based software skills.

If you are interested being considered for the position listed, please apply above or email your resume (in Word) to [email protected]. Should you meet the qualifications of the above position you will be contacted for interview.