Accounts Payable Coordinator Jobs

Your role at GEI.

As an Accounts Payable Coordinator, you will be responsible for performing daily/monthly accounts payable processes in an accurate and timely manner. Flexibility, adaptability, collaboration and teamwork are a must in this fast paced environment.

Essential Responsibilities & Duties

• Perform detailed invoice processing while ensuring proper backup documentation, payment terms and authorization
• Reconcile vendor statements to ensure payment has been made, research and correct differences variances
• Understanding of IRS W9 & 1099 preparation and processing
• Analyze Expense Reports and reconcile to Expense Report Form
• Other duties as assigned
• Analyze and research invoice inconsistencies and discrepancies and provide resolution
• Ensure accounts payable policies and controls are followed
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Understand sales/use tax laws as they relate to purchases from vendors and ensure correct tax is paid on company purchases.
• Respond to inquiries from both internal and external customers and vendors in a timely manner

Minimum Qualifications

• Organized work approach
• Minimum 5 years of full cycle Accounts Payable in a medium to large corporate setting required
• Must be able to multi task, learn quickly, adapt to change and work independently when needed
• Proactive problem solving skills with strong follow through
• Proven ability in both verbal and written communication
• Associates Degree preferred
• Excellent customer service skills
• Ability to work in a fast-paced environment where attention to detail, self-motivation and focused attitude are key
• Demonstrated proficiency in the use of SAP Concur, ERP Systems, Microsoft Office software including advanced use of Word, Outlook and Excel, Adobe Acrobat Standard, MS TEAMS
• Ability to interact with customers and co-workers at various levels in a courteous and professional manner

Special Skills

• Keyboarding 70/80 wpm
• Skilled use of 10-key
• Previous use of an ERP system

Hello. We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With more than 40 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

Employee-owned. Employee-focused.

As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package

• GEI-Funded Profit Sharing and 401(k)
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• Well-Being Program and Paid Parental Leave
• And More…
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Rewards and Recognition
• Hybrid Work Schedules and Home Office and Cell Phone Stipends
• Commuter Benefits
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Paid Holidays and Generous Paid Time Off Program

Physical Job Requirements

X

Sedentary

Light

Medium

Other

Activity Level Throughout Workday

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable

Sitting

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

(0-25 lbs)

Lifting (waist level and above) (in pounds)

(0-10 lbs)

Carrying objects

X

Push/pull

X

Twisting

X

Bending

X

Reaching forward

X

Reaching overhead

X

Squat/kneel/crawl

X

Wrist position deviation

X

Pinching/fine motor skills

X

Keyboard use/repetitive motion

X

Taste or smell (taste=never)

X

Talk or hear

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

Color Vision (ability to identify and distinguish colors)

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

Environmental Requirements

Occupational Exposure Risk Potential

Reasonably Anticipated

Not Anticipated

Blood borne pathogens

X

Chemical

X

Airborne communicable diseases

X

Extreme temperatures

X

Radiation

X

Uneven surfaces or elevations

X

Extreme noise levels

X

Dust/particular matter

X

Other (exposure Risks)

Usual workday hours:

X

8

10

12

Other work hours

GEI is an AA/equal opportunity employer, including disabled and veterans.