Accounting Assistant Jobs

PURPOSE:

The Accounting Assistant performs a variety of general accounting support tasks in the accounting department. An understanding of basic accounting principles, business/accounting terminology, and recording transactions without relying on others to direct or advise the proper course of action is required.

The ability to focus on details and accuracy along with learning how/why responsibilities fit with the department and company’s goals and objectives is essential.

RESPONSIBILITIES:

• Maintain and update accounting procedures, work/desk instructions, accounting files, etc. and other written documentation as needed and required by J-SOX.
• Assist with other duties requested by Accounting Manager and Controller.
• File, scans and organizes accounting department records.
• Recommends actions to resolve discrepancies and investigates questionable data.
• Reviews and reconciles vendor statements monthly to insure all invoices are accounted for and properly recorded. Investigates discrepancies.
• Verify the accuracy of invoices and other accounting documents or records.
• Provide Support for Shipping Department when necessary to include preparing all required product shipping documents.
• Compiles, sorts and verifies accuracy of all invoices to be recorded into the accounting system. Post Accounts Payable invoices into computer software system. (QuickBooks and MISys)
• Reviews accounts payable invoices for proper approvals and documentation to be sure company and J-Sox compliance policies are followed.
• Compile data and prepare various periodic and monthly reports for month end close; including monthly reports to the parent company.
• Responsible for handling all phone and email communication as it relates to the accounting department. Checks the daily mail and distributes to departments.
• Assist in the bi-weekly vendor cash disbursements process. Prepare vendor payments by check for mailing and electronic payments thru bank treasury management system.
• Records & Reconciles Petty Cash & Monthly Bank Statements.

QUALIFICATIONS:

• Takes initiative to understand company policies; follow safety rules and procedures.
• 5+ years of similar accounting and computer experience described above preferred.
• Able to determine priorities and determine when managers’ input is required.
• Experience
• Manufacturing experience a plus.
• Flexibility to adapt work schedule to the accounting calendar and reporting requirements.
• Must report to work as scheduled, punctuality, and following defined time-off and call-in procedures.

REQUIRED SKILLS:

• Experience and basic understanding of (GAAP) accounting principles, accounting processes, procedures, and internal controls are essential.
• Proficiency with QuickBooks and Microsoft Office applications (specifically Excel, Outlook, and Word) is required. Other production, inventory, and purchasing systems experience is a plus.
• Ability to work independently and perform tasks per instructions received, manage priorities, and complete of assignments accurately and on time.
• Must be able to assist others outside the accounting department, both internal and external to the company, in a professional manner.
• Must be detail oriented and thorough when performing duties along with questioning unusual items and requests.
• Excellent organization skills are a must in order perform the duties of this position.
• Experience with handling and maintaining confidential information is essential.
• Interacts well with others, management and staff, able to accept instructions and takes the initiative to communicate on status of tasks/assignments, and willing to request clarification and ask questions when additional understanding is needed to complete tasks.

PHYSICAL REQUIREMENTS:

• Must be able to understand and comply with all relevant safety practices.
• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.

FLSA STATUS/WORKING SCHEDULE:

• Location: Laurens, SC
• Assignment Start: ASAP
• Core Hours: 40 hours per week
• Weekly Overtime: Rarely.
• Weekend Work: Rarely.

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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