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Accountant 1, 2 Or 3 Jobs

Company

Nicholls State University
Address , Thibodaux, 70301, La
Employment type FULL_TIME
Salary $32,323 - $63,648 a year
Expires 2023-06-13
Posted at 1 year ago
Job Description
Position Information

Position Title
Accountant 1, 2 or 3

Position Number
136057

Salary Range
$32,323 - $63,648

Position Type
Classified Staff

Department Information

Ending Effective Date of Temporary Employment

Department
Controller's Office

Job Duties

Responsibility / Duty
Position is responsible for processing payroll within the Controller’s Office at Nicholls State University. Work in this payroll department involves a broad spectrum of duties performing various phases of the bi-weekly and semi-monthly payrolls. The payroll function is rather complex in that it entails the responsibility for all payroll disbursements, compulsory and voluntary payroll deductions, and the preparation of all appropriate general journal entries. Work is done independently with minimal review, receiving general supervision from the Assistant Controller for Accounting and Payroll. The incumbent provides aid to the Assistant Controller for Accounting and Payroll in collection and compiling information for various reports. Compiles and computes information in the preparation of the fiscal year end budget estimates, requests, and revisions. Incumbent has the responsibility of insuring payroll accounting reports and records are submitted on a timely basis according to university, state and federal rules and regulations. This position requires monthly analysis, periodic projections of payroll accounts, and maintaining the payroll accounting system. The incumbent is responsible for annual payroll of approximately $42,515,000 for approximately 1,100 full-time, part-time and student employees.
Maintains employee payroll records on present and former employees. Manages all aspects of the payroll process for the University’s staff, adjunct teachers, and graduate students. This includes pay changes, job updates, specialty pay provisions, reporting requirements, etc.
Runs all necessary payroll edits and performs any necessary corrections. Maintains proper documentation for any and all changes. Responsible for completing the processing of electronic Direct deposit of all payroll payments.
Performs the reconciliation of computerized reports (bi-weekly payroll activity) in the payroll accounting system and prepares required journal entries. Accurately computes and verifies transactions to prevent discrepancies in account balances. Prepares journal entries to correct charges for various departmental funds to conform to fiscal and academic year contracts.
Monitors the University’s bank ACH/NOC reports for payroll returns. Researches accounting information involved with the voiding of payroll checks. Acts on any corrections needed and maintains reporting requirements for these corrections.
Assists in the remittance of Federal Tax withholding on non-resident aliens who are working for the university through professional services contracts and international students receiving taxable scholarships.
Processes and remits payments made to university employees for “On Behalf” payments of affiliated organizations, after verification of all proper paperwork and approvals are completed.
Reviews and analyzes data for the preparation of specialized monthly, quarterly and annual reports in accordance with State and Federal Governmental guidelines. Computes and balances all state and federal tax withholdings each payroll. Prepares Appendix C tax payment report worksheet to electronically remit federal, FICA and MFICA taxes each payroll. Prepares necessary internal forms to route to the Accounts Payable Department for posting. Calls in tax payments timely in compliance with IRS/Federal and State rules and regulations.

Reviews and verifies Earnings Records (Contract to Date, Year to Date figures, etc…) to assure accuracy and completeness throughout the year. Assists in the balancing and issuing of W-2’s either on a monthly or yearly basis.
Completes pre-verification process of individuals hired under a Professional Service Contract.
As required by the US Department of Labor Statistics, each month provides the Louisiana Workforce Commission the total number of full- and part-time employees who received pay for the pay period which includes the 12th of the month.
Manages and reconciles the extremely complex monthly bank statement for the University Operating Disbursement checking account. Reconciles the Student Refund Direct Deposits, Direct Cash Receipts, Wire Transfers and multiple journal entry reports run out of Banner to the disbursement account. Reconciles the monthly statements for credit cards and ACH transactions to the disbursement account. Verifies daily totals from Fee Collection window to disbursement account. Notifies Controller of any discrepancies that need to be corrected by bank. Completes balancing report showing outstanding items, correction to be made and deposits in progress.

Percentage Of Time
50

Responsibility / Duty
Confers with Employees, Management, and various departments on all payroll related inquiries. Provides necessary information for compliance with Internal and External audits. Confers with LASERS and TRSL employees in all matters of wage verifications necessary for employee retirement plans.

Percentage Of Time
25

Responsibility / Duty
Manages all aspects of balancing and remitting Monthly Payroll deductions made for employees. Prepares payment vouchers for processing through Accounts Payable.
Annually creates, updates, and maintains system calendars on the Banner computer system. Updates and maintains the tax, deduction and benefit tables in the Banner HR system. This position is responsible for testing of all payroll related updates to the Banner HR system.

Percentage Of Time
15

Responsibility / Duty
Assists the other Payroll Accountant in managing Crisis Leave Pool and employee leave transfer process. Maintains up to date knowledge in regards to the Crisis Leave Pool regulations.
Serves as primary backup for the other Payroll Accountant when they are absent or have a heavy workload. This is necessary for the smooth operation of the payroll section within the Controller’s Office of Nicholls State University.
Responsible for the training employees on WEB time entry and any changes needed in the time entry system.
Provides backup documentation needed for FEMA claims to the Director of Purchasing.
Prepares, maintains, and verifies for accuracy worksheets, summaries, schedules, and records relative to payroll required in the preparation of fiscal reports.

Percentage Of Time
5

Responsibility / Duty
Assigns and supervises work of student employees when necessary. Assists the Assistant Controller for Accounting and Payroll throughout the year as necessary. Operates various office equipment in the performance of assigned duties.
Assists with student registration duties as necessary in the Banner Student system by collecting payment for student invoices. Invoices are checked and verified when necessary.
Accepts and performs additional duties not listed but necessary for the smooth operation of the payroll unit and the Controller’s office of Nicholls State University.

Physical Demands: the physical demands described here are representative of those that are met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls: reach with hands and arms: and talk or hear. The employee is occasionally required to stand: walk: and stoop, kneel, crouch, or crawl. The employee occasionally lifts and/or moves up to 10 pounds.
Work Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be bake to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Percentage Of Time
5

Posting Detail Information

Minimum Experience Required
MINIMUM QUALIFICATIONS:
Accountant 1: A baccalaureate degree with twenty-four semester hours in accounting.
Accountant 2: A baccalaureate degree with twenty-four semester hours in accounting plus one year of professional level experience in accounting or financial auditing.
Accountant 3: A baccalaureate degree with twenty-four semester hours in accounting plus two years of professional level experience in accounting or financial auditing.
SUBSTITUTIONS:
A certified public accountant (CPA) certificate will substitute for the baccalaureate degree with twenty-four semester hours in accounting plus one year of experience.
A master’s degree in accounting, business administration, finance, management, economics, quantitative methods, or public administration will substitute for the one year of required experience.
SUBSTITUTIONS FOR DEGREE ONLY:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree (not the 24 hours in accounting).
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree (not the 24 hours in accounting) as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Minimum Education Required
A baccalaureate degree with twenty-four semester hours in accounting.
SUBSTITUTIONS:
A certified public accountant (CPA) certificate will substitute for the baccalaureate degree with twenty-four semester hours in accounting plus one year of experience.
A master’s degree in accounting, business administration, finance, management, economics, quantitative methods, or public administration will substitute for the one year of required experience.

Minimum Licenses Required

Other Minimum Requirements

Test(s) Required
No Test Required

Preferred Education

Preferred Experience

Preferred Licenses

Other Preferred Requirements

Physical Demands

Employment Year
Fiscal Year

If Grant Period or Specified Period selected, please specify begin date

If Grant Period or Specified Period selected, please specify end date

Employment Basis
Full-time

Proposed Ending Date (for faculty and grant funded positions)

Posting Date
04/13/2023

Closing Date
04/23/2023

Special Instructions to Applicants
This position is being advertised as an Accountant 1, 2, or 3. Determination of the level will be adjusted according to the level of experience. Difference between levels is the complexity of the duties.
Official Transcript is required to verify the twenty-four semester hours in accounting.
  • Please list all education and work experience on the application. Resumes are not accepted in lieu of the application.