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12 Month Administrative Assistant To Principal

Company

Maine Township High School District 207
Address Park Ridge, IL, United States
Employment type CONTRACTOR
Salary
Expires 2023-08-28
Posted at 9 months ago
Job Description
Summary


The administrative assistant will perform administrative tasks and services to support effective and efficient operations of the school.


The successful candidate/team member must possess exceptional communication skills, human relation skills, be extremely organized, professional, self-motivated and have the ability to multitask in a fast paced environment.


The candidate would have a passion for helping others and possess cultural awareness/competency and understanding to support the needs of a diverse student and family/caregiver populations.


Candidates who possess the skill set of biliteracy and/or bilingualism are strongly encouraged to apply as we serve a multilingual student and parent population in D207.


Duties/Responsibilities


  • School website maintenance;
  • Maintain precise records required for federal, state, and regional reports, including the organization of grant and audit records and school data in order to complete mandated reports;
  • Assist with the organization and maintenance of staff performance records;
  • Handle accounting functions accurately, completing online budget transactions and grant-related budget procedure and financial record keeping;
  • Assist in the preparation of communications including but not limited to announcements, documents, letters, reports and presentations for leadership, department chairs and coordinators, teachers, teaching assistants, support staff, parents and school community;
  • Maintain administrative, departmental, and building calendars;
  • Building administrative assistant representative
  • Handle incoming phone calls, emails, and other communications on behalf of the principal, responding as necessary or redirecting to appropriate staff members;
  • Assist in planning, coordinating and maintaining meeting agendas and records;
  • Lead and assist with the organization and facilitation of meetings, activities, events, and special programs including but limited to conferences, graduation ceremonies, open houses;
  • Perform related duties as assigned by the principal.


Skills To Support These Duties/Responsibilities


  • High level of integrity and trustworthiness, maintains confidentiality/privileged information;
  • Possess exemplary human relation skills, interpersonal and communications skills, both verbal and written with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy;
  • Maintains punctual and regular attendance;
  • Highly organized, maintains deadlines and able to handle multiple tasks in a timely manner;
  • Efficient, detail-oriented, and an independent worker who functions well under deadline situations;
  • Excellent computer skills including but not limited to Google Workspace, Microsoft Office Suite experience, Social Media platforms, etc;
  • Such other skills and qualifications as the Board and Administration may establish.
  • Strong work ethic with the ability to provide consistent high-quality work, with attention to efficiency and accuracy;


Education & Experience


  • Minimum: High school diploma or relevant qualification.
  • Prior related office experience preferred.
  • Required: Motivated to continuously learn and develop industry-related skills and certifications.
  • Hands-on experience with office equipment (e.g. phone systems, fax machines, printers, etc.)


Working Conditions/Environment/Physical Requirements


  • Exposure to video display terminals occurs on a regular basis.
  • Communication may not always be cooperative in nature and requires tact and discretion.
  • Work is performed in an office setting with extended periods of time sitting and/or standing.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to accept work interruptions in a considerate, helpful manner.
  • Must be able to lift 20-25 pound boxes


WORKING DAYS/HOURS


  • Occasionally, duties and responsibilities require working hours beyond set hours and days.
  • Monday-Friday, 7:30 a.m. - 4:00 p.m.


REPORTS TO


Principal


EVALUATED BY


Principal


Supervisory Responsibilities


  • None


Salary & Benefits


  • Medical & dental insurance
  • 10 days paid vacation
  • 14 sick days
  • Total Number of Paid Hours: 2015
  • 12-month (260 paid days)
  • Paid term life insurance policy equal to annual base salary
  • Total Number of Paid Hours/Day: 7.75
  • IMRF pension – employees vested after 10 years of employment
  • 17 paid holidays
  • Salary range based on experience $62,000 - $69,000


FLSA STATUS


  • Non-Exempt