Executive Staff Coordinator Jobs

An independent self-starter who can successfully prioritize multiple responsibilities to deliver results in the most efficient way.

Manage staff files and onboarding/offboarding processes for US-based personnel.

Serve as liaison to external insurance providers and manage insurance renewal processes.

Coordinate annual NYS compliance requirements.

A minimum of 2-3 years of professional work experience, preferably in an entrepreneurial, fast-paced, or nonprofit environment.

Strong written, verbal, copyediting and interpersonal communication skills, including minute-taking.

Organizes and manages schedules during visits of corporate senior leaders and guests from outside the Dallas area

Initiates and organizes team engagement and team building events to help foster Galderma culture across Finance and Legal functions

Bachelor's degree or equivalent experience preferred

Minimum of five (5) years related administrative support experience in a law firm or corporate environment is required

Must be able to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems

Must have experience managing projects from initiation to completion

Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.

Identifies and manages existing and emerging risks that stem from business activities and the job role.

4 years directly related work experience.

Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.

Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.

2+ years of experience supporting Senior Executives

Support tasks for the department(s) under the purview of the Senior Leader(s) the incumbent is assigned to.

As needed, open and prioritize mail and faxes, schedule meetings and prepare meeting notes and minutes.

Plan, schedule, and coordinate conference calls and on-site meetings as assigned.

Adhere to Gift of Life Michigan’s core purpose, business definition and core values.