Virtual Assistant - Entry Level (Remote)

About The Job Virtual Assistant - Entry Level (Remote)
The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.
Responsibilities

• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Assist CEO in general calendaring and travel logistics
• Capturing key meeting notes and distributing follow-ups
• Assist C-suit with miscellaneous ad-hoc project and tasks
• Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
• Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements

• Ability to keep company confidences
• 4 years' experience in administrative role reporting directly to upper management.
• Familiarity with Asana or the ability to learn a new project management tool
• Familiarity with Microsoft office suite
• Superb written and verbal communication skills.
• Familiarity with Slack or the ability to learn a new communication platform
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.

Desired Skills

• Excellent written communication
• Ability to keep information, tasks, and follow-ups organized
• Ability to work independently and execute projects with minimal direction
• Ability to maintain confidential information
• Robust and flexible problem-solving skills

Experience

• 1 2 years' experience managing Executive Assistant type tasks virtually