Unit Clerk Jobs

Adult Protective Service (APS) is mandated by the State of New York to provide social, legal and protective services to individuals 18 years of age and older, who because of mental or physical impairments are unable to meet their essential needs for food, shelter, clothing or medical care, secure benefits and entitlements or protect themselves from physical or mental injury, neglect , maltreatment, or financial exploitation; are in need of protection from actual or threatened harm, neglect or hazardous coordination; and have no one available who is willing and able to assist them responsibly.

APS establishes appropriate safeguards to protect a given individual's resources, safety, or health, and stabilizes the situation. APS ensures that medical and psychiatric services, eviction prevention, financial management, home care, legal services and as last resort, institutional placements are provided.

Under the general supervision of the Field Supervisor with some latitude for independent judgment the unit clerk performs moderately difficult and responsible clerical activities for All Units in the Office. The unit clerk is directly responsible for stocking and maintaining all necessary units supplies; the general clerical responsibilities of the units such as message taking, case record retrieval, and section supply requisitions, document processing, document or case updates in the FACTORS System. Supervising inters and intra city agency mail communication to insure efficient information sharing. Performs responsible clerical work in regard to the preparation of client case records for assessment case management processing.

APS is recruiting to hire four (4) Clerical Associate level III to function as Unit Clerks in the Bronx, Brooklyn, Manhattan, and Staten Island and will:

• Perform difficult and responsible clerical operations. Maintaining caseworker rotation in APSNet system or coded forms.

• Annotate FACTORS using terminal entering case specific information from source documents or coded forms.

• Clear cases on CIMS and FACTORS databases to determine status of application, current unit assigned to, noting supervisor and caseworker are correctly reflected trouble shoots with staff case action and data input.

• Gather and sort received case information from inter-office, U.S. Mail and faxed information by unit workers.

• Maintain and updates filing and tracking systems for all cases within the units. Maintains a filing system of the staff in the Assessment Units including keeping ticklers on due actions: evaluations, medical forms, and personnel forms.

• Tabulate data collection instruments. Generates FACTORS exception reports, manual section statistics and or automated spreadsheet summaries.

• Prepare and distribute data collection instruments for use in compilation of daily weekly statistical reports on site/unit’s activities for administrative review, as well as caseworker field activity sheets.

• Monitor tracking system of weekly activity logs, which indicate deficiencies in the unit’s services, advising staff and/or supervisors of corrective action deadlines.

• Maintain schedules for the staff in the Assessment Units as directed by Field Supervisor for Lunch Hours, field dais, E Days, etc.

• Prepare packets required for APS clients inclusive of Heavy-Duty Cleanings, Psychological Evaluation and Orders to Gain Access.

• Prepare unit requisition forms for necessary section supplies.

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE.

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This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

(Bronx)- 2500 Halsey St
(Brooklyn), -240 250-252 Livingston St
(Manhattan), - 400 8th Avenue,
Staten Island) 215 Bay Street

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.