Undergraduate Advisor Jobs

Available Title(s)
1485-YN_ADMINPRO - Academic Coordinator/Advisor 2
Business Title
Undergraduate Advisor
Employee Type
Admin. Professional
Time Type
Full time
Position Term
12 Month
Position Details
Summary of Duties:
The College of Pharmacy and Pharmaceutical Sciences (CPPS) is actively seeking qualified applicants for an Undergraduate Advisor position in our Student Services office. This role offers an exciting opportunity to serve as the primary point of contact for prospective and current students in the Bachelor of Pharmaceutical and Biomedical Sciences program on the WSU Health Sciences campus in Spokane.
Responsibilities
Responsibilities for the Undergraduate Advisor position include but are not limited to
The Undergraduate Advisor plays a significant role in academic advisement for undergraduate students, admissions and recruitment into the Bachelor of Pharmaceutical and Biomedical Sciences program, and overall program coordination.

• Support admissions by guiding interested undergraduate and transfer students through the admissions process and advising applicants of admission requirements.
• Advise current students on course registration, schedule planning, scheduling of courses, tracking of graduation requirements, ensuring academic policies and procedures are enforced and followed, providing academic and student success support as a retention effort, maintaining student records, and providing career guidance and/or professional or graduate school admissions support.
• Develop and recommend policies and procedures that establish best practices for recruitment and admissions into the program.

The College of Pharmacy and Pharmaceutical Sciences prides itself on its strong leadership, remarkable work-life balance, and talented staff and faculty who value diverse perspectives and life experiences. Within the college, the Office of Student Services is an energetic and highly fast-paced environment that relies heavily on current technologies to meet the demands of Pharmacy undergraduate, professional, and graduate students and stakeholders.
Required Qualifications

• Bachelor’s degree and three (3) years academic advising or related experience. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional academic advising experience may be substituted for the educational requirement on a year‐for‐year basis. Positions who will lead or supervisor will require one or more years of full-time experience leading or directing the work of others.

Additional Requirements

• Strong customer service and interpersonal skills.
• Accreditations: Continuous Level 2 certification through WSU ACADA or obtained within 6 months of hire.
• Strong organizational skills including the ability to plan and implement programming.
• Experience with Microsoft Office Suite, prospect software (CRM), and enterprise systems.
• Demonstrated public speaking skills/experience including preparing and presenting presentations.
• Valid driver’s license.
• Demonstrated ability to exercise professional judgment and leadership, including the ability to work independently.
• Demonstrated excellent verbal/written communication and interpersonal skills.

Preferred Qualifications

• Master’s degree in related field.
• Experience working with diverse faculty, students, and staff.
• Experience working with and maintaining student records.
• Working knowledge of student recruitment and college admissions.
• Knowledge of admissions procedures, academic programs, financial aid and scholarships and a broad base of knowledge regarding Washington State University academic rules and regulations.
• Experience working in education or with high school and/or college students.
• Experience providing student services in a higher education institution.
• Knowledge of curriculum management practices, processes, and policies.

Additional Information
Area/College: College of Pharmacy and Pharmaceutical Sciences
Department Name: Student Services
City, State, Zip: Spokane, WA 99202
Department Link: Pharmacy and Pharmaceutical Sciences | Washington State University (wsu.edu)
Monthly Salary: $4,062.00-$6,092.00; commensurate with qualifications and experience.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf. Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.
Overtime Eligibility: This position is overtime-eligible.
FTE: 100%
This is a Permanent position.
Posting Close Date: Applicants must submit their completed application by Wednesday, July 5, 2023 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions
Applicants must upload the following documents to their online application.

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].