Travel & Expense Coordinator Jobs

Please verify, before applying, that you meet the minimum requirements of the position.

Target salary range: $60,000 - $70,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

Responsibilities:

• With oversight from Supervisor, T&E & A/P, maintain and update Janus’ Business Travel Policy as needed.
• Process approved expense reports at least weekly to be included in the check run.
• Monitor credit card usage for compliance that purchases are travel related only.
• Ensure travel/expense help tickets are resolved in a timely manner.
• Review and audit expense reports daily for completeness ensuring compliance with company policies.
• Communicate with travelers and Management for noncompliance and proactively work directly with travelers to resolve discrepancies.
• Verify supporting documents are valid and support the amounts claimed on expense reports.
• Serve as primary point of contact with our travel agent for web-based travel agent system (Concur) and reports available to aid in reconciling.
• Ensure employees are properly onboarded/offboarded as it relates to travel/expense.
• Understand and correct allowable versus unallowable charges under the FAR/FTR/JTR regulations.
• Review travel advance requests in Costpoint in accordance with company policy
• Track open tickets by airline and reassign to other travelers as needed.
• Prepare travel account reconciliations for booked travel, ERs filed, corporate credit card charges, and travel reports in order to identify missing expense reports.
• Provide support to employees on the use of Janus’ T&E system (Deltek Costpoint)
• Track available rewards earned by the organization and assist business travelers with using them.
• Educate users on company travel and expense policies to eliminate noncompliant behaviors.
• Assist in the preparation and data gathering for external and internal audits.
• Provide monthly travel related metrics to help improve compliance and performance.

Required:

• Prefer experience with Deltek Costpoint Expense Report module, American Express @ Work reporting and coordinating with travel agents.
• Requires a Bachelor’s degree with 5+ years’ experience as a Travel Coordinator, Travel Administrator, or Expense Report Administrator handling expense reports and travel reconciliations or similar.
• Problem-solver with a solution-based attitude
• Collaborative and team player with a focus on customer service
• Familiarity with FAR/FTR/JTR regulations, including allowable and unallowable expenses.
• Eager to provide input for process and system improvement.
• Proficient PC skills including MS Office
• Proactively report issues, concerns, results, etc. to Manager
• Ability to work independently and multitask with attention to details while meeting deadlines.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Alisha Pollard, Director of Human Resources at [email protected] or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.