Travel And Expense Coordinator, Federal (Remote)

The role is responsible for collaborating with the Federal Travel Manager, program leadership, and employees for travel arrangement, long-term housing (LTH) coordination, and the timely and accurate submission of expense reports. The role assists management with special projects or tasks as assigned and will perform duties to support the department’s compliance with Joint Federal Travel Regulations (JTR).

• Troubleshoot and resolve travel issues – coordinate with travel vendors for schedule changes, payment issues, or traveler concerns.
• Assist with LTH logistics by coordinating with the LTH vendor and regional program staff.
• Maintain up-to-date knowledge of the Joint Federal Travel Regulations.
• Available for intermittent off-hours emergency travel and LTH assistance.
• Collaborate with travel team members and regional staff regarding travel arrangement, expense reporting, per diem vouchers, invoice review, and account reconciliation.
• Assist with reconciliation of central billing account – verify and assign cost coding.
• Utilize the Travel Management Company booking system and other travel vendor resources for air travel, LTH, and ground transportation.
• Provide professional and courteous client relations by identifying and promptly responding to all questions relating to travel.
• Provide seamless customer service to regional program delivery directors, participating in regular status meetings.
• Administer the central billing account for all authorized travel expenses.
• Review receipts and travel documentation for required information and accuracy.
• Act as an expense report proxy for federal employees – validate travel expenses, ensure compliance with JTR, and submit claims via the Time and Expense (T&E) system.
• Maintain knowledge of upcoming program travel schedules – liaison to program resource scheduling team and provide cost estimates, as needed.
• Act as a travel arranger for federal employees – validate travel authorizations, coordinate travel arrangements in compliance with JTR, and make necessary accommodations for employees.
• Effectively utilize the T&E system and download supporting documentation.

Minimum of 2 years of experience with coordinating Federally regulated travel, OR 2+ years of experience with Federally regulated accounting and expense report practices.

Understanding of the financial structure and business practices of the Federal Acquisition Regulations (FAR).

Working knowledge of compliance requirements and accounting complexities of federal government contracting.

Strong customer-oriented support skills are essential.

Proficiency in Microsoft Office, specifically Excel.

Experience using Deltek Time and Expense system, or similar software, or display ability to learn by on-the-job training. Travel and Expense Coordinator, Federal (Remote) 20 Travel Management Bachelors $41,505 $62,255