Travel And Expense Coordinator, Federal (Remote)

The role is responsible for collaborating with the Federal Travel Manager, program leadership, and employees for travel arrangement, long-term housing (LTH) coordination, and the timely and accurate submission of expense reports. The role assists management with special projects or tasks as assigned and will perform duties to support the department’s compliance with Joint Federal Travel Regulations (JTR).

• Assist with LTH logistics by coordinating with the LTH vendor and regional program staff.
• Administer the central billing account for all authorized travel expenses.
• Maintain up-to-date knowledge of the Joint Federal Travel Regulations.
• Review receipts and travel documentation for required information and accuracy.
• Utilize the Travel Management Company booking system and other travel vendor resources for air travel, LTH, and ground transportation.
• Collaborate with travel team members and regional staff regarding travel arrangement, expense reporting, per diem vouchers, invoice review, and account reconciliation.
• Available for intermittent off-hours emergency travel and LTH assistance.
• Assist with reconciliation of central billing account – verify and assign cost coding.
• Provide seamless customer service to regional program delivery directors, participating in regular status meetings.
• Act as a travel arranger for federal employees – validate travel authorizations, coordinate travel arrangements in compliance with JTR, and make necessary accommodations for employees.
• Act as an expense report proxy for federal employees – validate travel expenses, ensure compliance with JTR, and submit claims via the Time and Expense (T&E) system.
• Provide professional and courteous client relations by identifying and promptly responding to all questions relating to travel.
• Troubleshoot and resolve travel issues – coordinate with travel vendors for schedule changes, payment issues, or traveler concerns.
• Effectively utilize the T&E system and download supporting documentation.
• Maintain knowledge of upcoming program travel schedules – liaison to program resource scheduling team and provide cost estimates, as needed.

Responsibilities

Other Job Requirements

Minimum of 2 years of experience with coordinating Federally regulated travel, OR 2+ years of experience with Federally regulated accounting and expense report practices.

Understanding of the financial structure and business practices of the Federal Acquisition Regulations (FAR).

Working knowledge of compliance requirements and accounting complexities of federal government contracting.

Strong Customer-oriented Support Skills Are Essential.

Proficiency in Microsoft Office, specifically Excel.

Experience using Deltek Time and Expense system, or similar software, or display ability to learn by on-the-job training.

General Job Information

Title

Travel and Expense Coordinator, Federal (Remote)

Grade

20

Work Experience - Required

Travel Management

Work Experience - Preferred

Education - Required

Education - Preferred

Bachelors

License And Certifications - Required

License and Certifications - Preferred

Salary Range

Salary Minimum:

$41,505

Salary Maximum:

$62,255

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.

This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.