Trauma Section Administrative Assistant

Department Information
Health Facilities and Emergency Medical Services Division - Community Services ALR
Be BOLD....
Make a REAL difference . . . and join us in serving our communities in advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive. In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!!!
https://cdphe.colorado.gov/careers
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Short- and long-term disability coverage
• Paid life insurance
• 11 paid holidays per year plus generous personal time off
• Extensive internal professional development opportunities on a wide variety of subjects Bike to work programs, including access to storage lockers and bike racks
• Mentoring program with opportunities for mentors and mentees
• Distinctive career advancement opportunities throughout the State system
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Employee wellness programs and facilities
• Tuition assistance for college-level courses including Masters degree programs Excellent work-life programs, such as flexible schedules, and a variety of resource groups.

Description of Job
About The Work Unit
The Health Facilities and Emergency Medical Services Division (HFEMSD) is responsible for the oversight and enforcement of a broad range of federal and state statutes and regulations applicable to a wide variety of healthcare facilities and services in Colorado, including hospitals, clinics, ambulatory surgical facilities, renal dialysis centers, emergency medical services providers, designated and non-designated trauma centers, long term care facilities and many other specific types of healthcare services. The division licenses, certifies and surveys healthcare facilities and services; provides patient safety and healthcare quality programs; recognizes emergency medical service (EMS) education programs; certifies EMS providers and licenses air ambulance services operating within the state.
This work unit exists to protect the health, safety, and welfare of patients/residents of health care facilities in the state of Colorado, by evaluating and securing compliance of licensed and certified facilities and providers, utilizing applicable federal and state laws/regulations and professional standards of practice and to provide to the public information on health care facilities.
The EMTS Branch is organized into four primary sections: the EMS Operations Section (EMS provider education, certification, air ambulance, Emergency Medical Practice Advisory Council, etc.); the Trauma Section (trauma center designation); the Funding Section (EMTS grants program management and distribution, Regional Emergency Medical and Trauma Advisory Councils, State Emergency Medical and Trauma Services Advisory Council); and the Data Section (data collection, analysis and usage). Additionally, there is an enforcement unit in the branch to support EMTS regulatory activities.
Position Summary
This position works in the Trauma Section within the EMTS Branch. Trauma staff members are responsible for the development and implementation of rules and regulations governing the designation of trauma centers, providing professional consulting to these centers in terms of assessing compliance with rule and with quality improvement standards and providing guidance and leadership to the statewide EMTS system to ensure a cohesive system of care specifically directed at the injured patient. Staff members in the work unit provide professional assistance and oversight primarily to hospitals and community clinics, but also to EMS transport agencies, with the goal of providing long-term support and stability to ensure the continued provision of patient care and transportation in all parts of Colorado. The trauma section is responsible for the triennial review and site visit process required by rule of each of the 87 designated trauma centers across Colorado. The trauma section works closely with local officials, regional councils, the STAC and the SEMTAC in developing rules, policies and procedures that govern the care of injured patients pursuant to current statutory authority.
The position will design and implement processes used for administrative operations. This position will be responsible for numerous tasks that involve decision making and prioritizing of workflow and will assist in staffing various committees and task forces and draft minutes for such meetings and establish and maintain complex filing systems without requiring prior approval of management.
Minimum Qualifications
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Three (3) years of administrative or secretarial experience that included responsibility for planning, scheduling and organizing meetings ( e.g. correspondence, reservations, recording and transcribing minutes) and providing information both verbally and in written form.
This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted.
Substitutions
Appropriate education will substitute for the required experience on a year-for-year basis. A copy of your transcript must be submitted at the time of application if you are using education to substitute for the required experience (Unofficial transcripts are acceptable.)
Conditions Of Employment

• Travel up to 10% of the time
• A pre-employment background check.
• Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.
• Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination (see note below). New employees will be required to provide attestation to their status with proof of vaccination within three (3) business days of hire.
• Occasional use of an assigned state vehicle. *conditions apply
• Influenza vaccine is preferred. If not vaccinated against influenza, a mask must be worn at all times when visiting agencies and/or facilities.

Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment
Preferred And Essential Competencies
Relevant years of State service contribute to a candidate's position-related knowledge, skill, ability, behavior or other posted competency should be considered as a preferred qualification and given weight under the process.

• Ability to evaluate, design and implement more efficient work systems and functions
• Ability to research and compile information for reports;
• Ability to speak and write clearly and concisely;
• Ability to solve problems and make decisions required by the duties of the position;
• Skill in recording, transcribing and disseminating meeting minutes;
• Experience and ability to plan and coordinate trauma facility reviews including all organizational activities;
• Ability to answer the public's questions by clearly articulating program rules, statutes and policy or procedures;
• Ability to provide administrative support to a program manager and others.
• Ability to create and manipulate spreadsheets;

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, If you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Information
A Completed State Of Colorado Application Includes

• DD214 if claiming veterans status
• Cover letter stating how you meet the minimum qualifications for this role.
• Resume
• Unofficial transcripts if using education to substitute for experience.

The Selection Process
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.
ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Jim Davidson at [email protected] at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.