Surgical Posting Coordinator Jobs

Company Description

THE MEDICAL HEART OF MARYLAND

Treating over 330,000 patients every year, the University of Maryland Medical Center is at the vital core of Maryland's health care system and community. We're known for our prestigious expertise in innovative research and education, along with the talented staff and advanced centers that make it all possible. The R Adams Cowley Shock Trauma Center, the world's first center dedicated to trauma, treats more than 7,500 critically injured patients a year with an incredible 97 percent survival rate. We also have one of the nation's largest kidney and pancreas transplant programs at The Joseph and Corinne Schwartz Division of Transplantation, home to Maryland's first steroid-free protocol and pancreas/kidney transplant. From our National Cancer Institute-designated UM Marlene and Stewart Greenebaum Cancer Center to The University of Maryland's Children's Hospital, one of the largest pediatric centers in the state, we are dedicated to saving and transforming lives.

Position Summary

Under the regular supervision of the Nursing Department Director the Surgical Posting Coordinator is responsible for managing the schedule of inpatient and outpatient surgical procedures for the Operating Room and Endoscopy. Support will be provided for Labor and Delivery (L&D) and Cath Lab when necessary. The Surgical Posting Coordinator works and maintains proper communications with the surgeons and/or the surgeons’ offices to obtain necessary information to schedule complete and accurate procedures and assures the office receives information of posted cases. The Surgical Posting Coordinator organizes and manages the OR scheduling grid utilizing the functions in the OR MSM module to post procedures within the time frames that the room is available and not interfering with another surgeon’s block time. The Surgical Posting Coordinator must make sure that all information on the patient is correct and up to date. The Surgical Posting Coordinator also maintains daily and monthly statistical data for all procedures, compiles data into periodic statistical reports according to department policy, and perform clerical duties as required.

Principal Duties:

• Schedules/Posts inpatient and outpatient surgical procedures for the Operating Room, Endoscopy. Assist with scheduling for L&D, Cath Lab and Radiology when necessary.
• Coordinates the scheduling of inpatient and outpatient surgical procedures, utilizing available staffed surgery hours efficiently.
• Prioritizes phone calls and verbal messages appropriately.
• Cancels cases and enters cancelation information promptly.
• Maintains toner/cartridge and adequate supply of paper and labels.
• Performs other clerical, administrative and support duties as assigned.
• Communicates with the Nursing units any changes in OR schedule as directed by the Charge Nurse, Service Line Coordinator and/or Clinical Nurse Manager.
• Maintains form supply.
• Demonstrates awareness of clinical priorities and patient issues requiring immediate attention.
• Maintains a clean, safe, orderly, and functional work environment.
• Participates in unit activities.
• Communicates with O.R. Charge Nurse/Nurse Supervisor, Service Line Coordinator and/or Clinical Nurse Manager regarding any schedule changes.
• Maintains data and related records to support the delivery of care.
• Maintains open communication with patients, physicians, visitors and/or co-workers. Speaks in a polite, clear and calm voice.
• Participates in cost containment measures by utilizing supplies efficiently and utilizing work time productively.
• Performs other clerical and support duties as directed.
• Maintains a current listing of physician privileges and protocols.
• Participates in data collection and audits.
• Demonstrates ability to operate phone, fax, message recorder, copier and computer hardware.
• Checks computer/fax/copier/printer to ensure functionality and device readiness.
• Communicates information for each surgical procedure to appropriate departments and individuals.
• Assumes accountability for accurate and timely patient case data into computer system. d. Integrates cases into schedule up to 24 hours prior to surgery.
• Ensures documentation is complete, clear, concise and accurate patient information for each surgical posting.
• Maintains physical work environment, including cleanliness, organization, upkeep of office equipment, processing work orders, and communicating with Facilities and EVS.
• Communications are effective and timely.
• Maintains an accurate listing of physicians on Medical Records suspension list and schedules accordingly.
• Appropriately communicates computer system and other devices issues.
• Communicates with the surgeon’s office to confirm postings after the case is posted to assure that the case has been posted correctly and matches the surgeon’s schedule.
• Maintains surgical block cancelation reasons for monthly reports and block utilization review.
• Answers telephones promptly and responds appropriately in a professional manner at all times.

Qualifications

Education

• High School Diploma or GED equivalent required.

Experience

• Computer experience required.
• Three years of clerical experience with a minimum of 1 year in the medical field.

Skills

• Communication skills.
• Interpersonal skills.
• Microsoft Office knowledge
• Knowledge of surgical procedures preferred.
• Basic knowledge of medical terminology required.
• Multitasking ability.

Additional Information

All your information will be kept confidential according to EEO guidelines.