Support Specialist. Jobs

PURPOSE:

This person would be responsible for 10% meeting assistant related job duties (i.e. scheduling meetings, scheduling/ordering catering, managing managers calendar). 90% of job duties would include; reconciling travel reports, entering purchase requisitions, and help produce monthly manager meeting’s video stream. Organizing the content and putting it together and producing the show. Procurement requisitions is a big part of this role. There is the potential that this position will support several managers within the department and be responsible for managing their calendars.

RESPONSIBILITIES:

• Maintains time administration for management.
• Coordinates management workshops.
• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
• Handles special projects related to TX.
• Supports management to maintain target achievement and task completion as assigned.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Creates purchase orders and processes invoices to Accounts Payable.
• TX target/status system update.
• Maintains department web page.
• Handles confidential information and material.
• Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Performs other duties as assigned by operations supervisor.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.

QUALIFICATIONS:

• High School Diploma or GED equivalent. Associate Degree a plus.
• Three (3) years’ experience in related administrative procedures.

REQUIRED SKILLS:

• Proficiency in Microsoft Word, PowerPoint, Excel & SAP
• Advanced presentation and organizational skills
• Intermediate experience and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...)
• Knowledge and experience in organizational processes (budget, headcount)
• Preferred German Language Skills

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• Location: Greer, SC
• Schedule: 8:00 – 5:00pm.
• Assignment Start: ASAP

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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