Sr Procurement Specialist Jobs

Senior Procurement Specialist

Location(s): Warrendale, PA

Role summary:

This position serves as a key cross-functional role with PRI’s internal departments (Financial Services, Industry Managed Programs, Human Resources, Informatics, Business Development, Professional Development, and Registrar) and as necessary with key customer accounts.Key responsibilities include but are not limited to vendor qualification, procurement, contract administration, negotiations, development of policies and procedure with a focus on ISO 9001 compliance and facilities control for PRI.

Primary duties and responsibilities:

• Responsible for staff training related to Procurement Policies and Procedures and NetSuite.
• Support annual budget development with respect to PRI procurement activities and achieve financial objectives and projections.
• Team with Facilities Management with respect to capital projects including renovations, purchases and space plan development.
• Lead Procurement activities in compliance with ISO 9001 requirements, including determining which Vendors are considered critical; evaluating, qualifying, and periodically reviewing critical Vendors; removing and replacing vendors that do not meet expectations; maintaining vendor qualification forms and the Approved Vendor List; and updating PRI Procurement Procedures and Work Instructions as needed.
• Expedite deliveries to ensure products are received in accordance with specified needs.
• Develop specifications/work instructions for Request for Proposals, Request for Information, and Request for Quotations. Evaluate proposals/quotations and make supplier selection while ensuring compliance to ISO 9001 requirements.
• Responsible for contract review and administration including Non-Procurement and Procurement related agreements.In conjunction with legal counsel, ensure contracts are legal, binding and in the best interest of the organization.
• Administer, and monitor the Corporate Purchasing Card Program including, staff training, policy and procedure compliance, Standard Operating Procedure development, changes, processing P-card requests (new cards, cancellations, MCC change/issues and card limit changes (one-time & permanent)) and reconciling and resolving card accounts that have been compromised.
• Promote solid partnership with vendors to ensure services delivered meet/exceed established standards, GDPR and ISO 9001 requirements.
• Support the development and integration of best business practices for systems and tools to optimize procurement efficiencies.Review and improve the use of tools, techniques, and procurement processes, including continuous improvement.
• Leverage sourcing opportunities, negotiate deals and partner with vendors to deliver against the PRI’s strategic plan for cost optimization, efficiencies and innovation while taking into consideration the SAE Group strategy

Education and experience:

• Project management, research, and analytical skills
• Familiar with ISO 9001 Compliance, preferred
• Demonstrated experience in administering a Corporate P-card Program, preferred
• Ability to travel 10% of the time.
• Ability to analyze multiple options and apply best solutions to business problems
• Proven experience in negotiating agreements resulting in cost savings and ease of administration
• 5 years of overall strategic sourcing, supply chain management and procurement experience.
• Knowledge of legal terms, conditions, and contract related issues
• Ability to take actions without prompting and reach sound and prudent business decisions
• Excellent relationship building skills
• Familiar with NetSuite, preferred
• Exceptional oral and written communication
• Knowledge of Government contracting terms, conditions, and contract related issues
• Ability to maintain confidentiality of information
• Exceptional interpersonal skills, including teamwork, facilitation, and negotiation
• Familiar with Concur, preferred
• Bachelor’s degree in business or related field.
• Maintain ethical behavior and integrity when dealing with Vendors and Staff.
• Ability to balance the long-term ("big picture") and short-term implications of individual decisions

EOE, including disability/vets

Senior Procurement Specialist

Location(s): Warrendale, PA

Role summary:

Responsible for procurement activities for specialized and complex areas including but not limited to purchases related to the event industry including venues, hotel, travel, and transportation.Duties include investigating, negotiating and securing quality materials and services, within specified deadlines, budget constraints, and in accordance with established purchasing policies and procedures in a more complex manner.Responsible for management and supervision of the SAE Warehouse functions which include shipping & receiving, order fulfillment and printing activities.Responsible for Contract Administration including development, maintenance, and execution.Responsible for P-Card Administration including maintenance, training, and dispute resolution.

Primary duties and responsibilities:

Procurement responsibilities to handle more complex and high-level issues this includes:

• Lead project teams to investigate prices for products and services related to the SAE and the SAE event business. Lower SAE costs through procurement and improved efficiency. Develop specifications for Request for Proposals, Request for Information, and Request for Quotations. Evaluate proposals/quotations and make supplier selection.Ensure SAE Purchasing policy, procedure, and guideline compliance. Maintain ethical behavior and integrity when dealing with suppliers and SAE staff. Manage and negotiate the procurement of specific products and services including in support of the SAE event business. Liaise with Accounts Payable to resolve any invoice discrepancies. Expedite deliveries to ensure products are received in accordance with specified needs. Also responsible for guiding and assisting lower-level position(s) with issues and questions.

Warehouse Management:

• Manages the Warehouse facilities management supplier and ensures their responsiveness to SAE’s needs and compliance with SAE established policies, procedures, and guidelines.
• Investigate partnership relationships of the Warehouse Facility Management supplier to take advantage of product and cost reductions.
• Investigate facility management suppliers and conduct Request for Proposals in support of the Warehouse responsibilities.
• Supervise the SAE Warehouse functions which include Shipping & Receiving, Order Fulfillment and Printing.
• Solicit feedback and monitor the quality of services provided.
• Achieves financial objectives by preparing an annual budget and meeting budget objectives.

Contract Administration:

• Assist with the Government FARs conditions and regulations with SAE Standard Operating Procedure #610
• Work with SAE's outsourced supplier for Event/Hotel Management services/contracts.
• Independently develop and review agreements to ensure that all contracts/purchases obligating SAE to disburse funds are proper, legal, and binding contracts.
• Develop, negotiate and administer contract agreements and programs in support of SAE's Business Plan and Goals. use of negotiating terms and end-user groups to assist in the renewal of product and supplier contracts.
• Contract with suppliers to establish Warrendale/Troy hotel corporate rates.

Supplier Management:

• Review productivity measures to improve quality and performance of suppliers.
• Solicit feedback from users regarding supplier performance.
• Promote workable customer and supplier relations by establishing and maintaining positive and effective relationships.

P-Card Administration:

• Monitor the P-Card program to ensure expenses are MCC compliant.
• Request New Cards and ensure forms are complaint with SAE P-Card Policies and Procedures
• Maintain card and file confidentiality.
• Train new card holders and provide guidance where necessary.
• Interact with bank representatives and Manager regarding disputes and disputes resolution.

Maintain and apply expertise in commodity and marketplace knowledge. Continue to keep abreast of technology and developments that influence purchasing procedures and practices.

Support the on-going development and enhancements to the NetSuite Financial System.

Interface with multiple levels of leadership and contributors across multiple segments of the organization.

Education and experience:

Bachelor’s degree Business administration, procurement or related field

Associates Degree in business or procurement with 7 years’ experience as detailed above OR

High School Diploma with 10 years’ experience as detailed above.

5 years of experience in purchasing and contract administration or equivalent required.

Professional association accreditation (ISM0).

In-depth knowledge of legal terms, conditions, and contract related issues.

Excellent verbal and written communication skills

Excellent computer skills, Microsoft (Word, Excel, Outlook, etc.)

Effective negotiating skills

Expertise in supplier relationship building.

Strong organization and planning skills

EOE, including disability/vets