Sr. Events Planner Jobs

We are seeking a Sr. Events Planner to support the Office of the President the Board of Trustees Office.
Specific Duties & Responsibilities
Duties & Responsibilities for Presidential Events
Work with Managers, President and President's spouse to plan and execute all Presidential events at Nichols House and outside venues. This includes, but is not limited to,
Developing the theme, style, and language for invitations.
Provide information to determine appropriate venue for various events.
Working closely with the Managers, President and President's spouse on the style, flow, and layout of each event.
Create and maintain projects schedules.
Ensure timelines are met, ensuring the accuracy of invitations, RSVP lists, programs, and all related details (such as dietary needs and other needs lists)
Coordinating all arrangements such as catering, rentals, custodial services for set-ups and clean-up, flowers, and manage/oversee each event.
Managing and working within a budget that is determined at the beginning of each new fiscal year.
Create event briefing for each event for the President, the President's spouse, his staff and other various principals as needed.
Manage all outside contracts with vendors, including event companies, caterers, florists, printers, transportation companies, etc.
Maintain proper inventory of event supplies for Nichols House.
Manage and approve invoices and expenses input into SAP.
Duties & Responsibilities for Board of Trustee Events
Work with Secretary of the Board of Trustees and the Board of Trustees Office Staff to plan and execute catering and event logistics for board meetings and other Board managed events. This includes, but is not limited to,
Coordinate creation of event invitations and meeting materials with designer.
Assist with event logistics, including researching and recommending spaces, locations and availability, coordinating reservations and rentals needed, liaising with caterers, recommending menus, tracking event RSVPs and dietary restrictions, proposing seating arrangements, creating table/tent cards and nametags, and coordinating AV needs, including requesting outside assistance when required.
Draft event briefing for President, Board Chair, and Speakers/Special Guests.
Maintain inventory of event-related supplies for Board Office.
Manage and pay event-related invoices and expenses.
Assist onsite with events, including staffing welcome table/check-in, coordinating parking/transportation, and other duties as needed.
Ensure board meeting rooms are set up in advance of events; start Zoom meetings, print and distribute meeting materials; set out name tents and materials as needed.
Coordinate the arrangement of on campus board meeting rooms with facilities and host Board Events Team meeting once a quarter with representatives from Johns Hopkins offices involved in Board meeting preparation (HVAC, AV, Parking, IT, Facilities, Events, Transportation, etc.)
Special Knowledge, Skills & Abilities
Superior customer service skills, teamwork and attention to detail.
Excellent written and oral communication.
Ability to interact with the President, immediate family, and senior university leaders and staff.
Ability to set goals and priorities and work well under pressure to meet deadlines.
Excellent organizational and analytical skills.
Sound judgment, discretion and confidentiality.
Ability to ensure a high degree of accuracy and flexibility in a fast-paced environment.
Ability to work independently while functioning as a part of a coordinated team.
Ability to handle multiple events and priorities in a calm and professional manner.
Proficiency in Microsoft Outlook and related office technologies.
Minimum Qualifications
Bachelor's Degree.
Four years related experience.
Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Events Planner
Role/Level/Range: ATP/03/PC
Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday; 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: President Office of
Personnel area: University Administration
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr_-Events-Planner-MD-21218/1059743100/
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