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School Office Secretary - Lister Elementary
Company | Tacoma Public Schools |
Address | Tacoma, WA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Government Administration |
Expires | 2023-09-25 |
Posted at | 8 months ago |
Description
- Collaborates with Nutrition Services for student approval of free and reduced meal program for the purpose of providing support and quality customer service.
- Processes paperwork for withdrawing students; notifies teacher, specialist, as needed, and cafeteria; complies with Federal guidelines for processing student records for the purpose of facilitating the operation of the school and providing support.
- Assists with counter work; may train and may oversee work of student assistants; processes volunteers with application completion and background checks for the purpose of facilitating the operation of the school and providing support and quality customer service.
- Maintains students’ files such as report cards, tests scores, student pictures, correspondence and discipline letters for the purpose of performing office duties.
- Assists with providing first aid, nursing to students, enters health room visit data into District system; completion of accident reports and dispersing of student medications, as required, for the purpose of providing support.
- Enrolls and processes new students; determines eligibility in school or District zone; checks to see if immunizations are current through access to State Immunization Information system; prepares enrollment packets for school and/ or programs, as required; enters students data into the District Student Software program; notifies Principal for placement; notifies teacher, specialist, if needed, and cafeteria; gives tour to new student for the purpose of providing support and quality customer service.
- May assist with student bus transportation needs for the school and/or programs by working with the District Transportation Department for the purpose of providing support.
- Signs in substitutes; prepares schedules; disburses keys; communicates with substitute office; prepares loss of planning forms, as needed, for the purpose of facilitating the operation of the school.
- May order and maintain general office supplies inventory for the purpose of performing office duties.
- Provides general clerical and office duties, as needed for Administrators, Counselor and Teachers for the purpose of providing secretarial assistance.
- May maintain accounting ledgers for budget expenditures; handle petty cash account, as directed, for the purpose of providing back- up assistance.
- Distributes interoffice and U.S. mail; receives money for cash funds from cafeteria; releases to District courier; maintains log of courier pick up for the purpose of performing office duties.
- Prepares work orders for maintenance; handles building authorizations; processes paperwork for building use; maintains calendar for building usage and field trips for the purpose of facilitating the operation of the school.
- Maintains students’ attendance records for school and/or programs; prepares attendance report daily; creates BECCA and other discipline letters as directed for the purpose of performing office duties.
- Greets students, parents and other visitors to the school office; assists in filling out forms; answers phone and answers questions for the purpose of providing quality customer service.
- Prepares the State monthly enrollment reports; runs elementary classification, registration and TPS general reports to determine validity of State reporting for the purpose of facilitating the operation of the school.
- Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
- Provides back up assistance to other department staff and performs other duties as assigned, on a temporary basis.
- Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned.
- Title IX Coordinator, Secondary: Wayne Greer, 253-571-1191, [email protected]
- 504 Coordinator, Secondary: Megan Nelson, 253-571-1003, [email protected]
- Civil Rights Coordinator: Renee Trueblood, 253-571-1252, [email protected]
- Title IX Coordinator, Elementary: Christa Erolin, 253-571-1318, [email protected]
- 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, [email protected]
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