Scale House Clerk Jobs

Prepare, process, complete and review for accuracy, inbound receipts, work orders, outbound shipment release documents, scale tickets and reports, as per Kinder Morgan and customer requirements. Checking accuracy of your entries and your paperwork creation is part of your normal assigned responsibility; Work with operations management to schedule work, in order to meet both the customers' expectations and operational considerations. • Research, prepare, and request inventory adjustments, lot adjustments, receipts and/or bill of lading revisions in the inventory system. • Effectively communicate with customer, the status, discrepancies or any other needed information in order to have thorough knowledge of customers current on hand inventories, transfers and inbound and outbound orders via all transportation modes. • Identifies, analyzes, and resolves customer issues. • Prepare/supply all needed daily, weekly, monthly, quarterly or annual reports, as per Kinder Morgan and customer requirements. • Operate scale, including creating, distributing and completing scale tickets. • Understand Terminals Operating capabilities and processes. • Closely interact with customer elected carriers, surveyors, etc., regarding orders and product movement. • Strict adherence to security regulations and procedures as stated in the terminal's Facility Security Plan. • Accurately update/maintain the Galahad Bulk inventory system as to reflect current activity and inventories. • Completes month-end-close to provide timely information to accounting for billing, and to customers for their month-end-close. • Provide any required billing information to Accounts Payable. • Assist Terminal Manager, Operations Manager, Operations Supervisor, and co-workers as needed. • Attend daily, weekly, monthly safety meetings and mandatory safety stand-down meetings. • Other duties as assigned

Position Requirements

• Interact with assigned customer base which includes maintaining all customer paperwork, installed systems, and equipment.
• Closely interact with customer elected carriers, surveyors, etc., regarding orders and product movement.
• Accurately update/maintain the Galahad system. A broad range of inventory system knowledge and skills is required, including an in-depth understanding of the Galahad system. This requires a detailed knowledge of inventory procedures, i. e., input and confirm inbound/outbound movements, identify variances (gains and losses), run reports, enter gauges and the activation of new contracts. Analyzes product movement operations for accuracy and accountability.
• Strict adherence to security regulations and procedures as stated in the terminal's Facility Security Plan.
• Work with operations, co-workers, scheduling, measurement, inspectors, and customers to reconcile custody transfer volumes. Utilizes knowledge of Inventory System in responding to report requests and inquires.
• Prepare orders for inbound and outbound trucks, and barges on a daily basis, up to eight-hours per day. Includes all associated paperwork, extensive interaction with truck drivers, customers and co-workers, and entering transactions into the Galahad data base.

• Well-balanced interpersonal skills and strong verbal and written communications skills are required.
• Must consistently demonstrate a courteous, professional attitude when handling customer inquiries, as well as when dealing with co-workers.
• Handle non-routine customer requests, problems, and inquiries that could entail in-depth research, complex reasoning, and decision making.
• Must qualify to get a TWIC card.
• Must be self-motivated and capable of working with minimal supervision and/or direction.
• Must have strong analytical skills.
• Must be receptive to co-worker guidance and suggestion, and, evaluate accordingly.
• Must have very good PC skills, with above average skills in Excel, Word, and Microsoft Outlook.
• Must be able to take direction from supervisors, keep required work schedules, focus attention on details, adhere to operational procedures and follow work rules.
• Requires tact and diplomacy in dealing with outside parties, which must also be balanced by standing firm when company personnel, property or equipment needs to be protected.
• Organizational skills and the ability to prioritize tasks are essential.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.