Rfp Specialist Jobs

Are you really an RFP Specialist?

Does the idea of crafting winning proposals excite you? Do you find that you have to re-read every single last word and requirement, to make sure you didn’t miss anything? Did you just go back and re-read that sentence? Do your friends always comment on your impeccable attention to detail, and your knack for crossing t’s and dotting. Do you enjoy writing, and compiling information from various sources into award winning RFP responses that leave you with a sense of pride? Then read on (carefully), because we think we have a position just for you!

The team at RTA is looking for an RFP Specialist. The ideal candidate for this role has an intense attention to detail, superb communication skills, information gathering abilities, obsessive organization, all with the desire and ability to help influence the team for the better.

The primary purpose of this role is to provide proposal response support to RTA’s Marketing and Sales teams, by sourcing, responding, and managing RFP pipelines for Government Fleets and Private Enterprise opportunities. This position would be responsible for identifying RFP opportunities using online platforms and inbound inquiries, reviewing Request for Proposal (RFP) opportunities, creating compelling and re-usable marketing content to include in proposals, preparing proposals and quotes for products and services, tracking sales opportunities, executing appropriate follow-up, developing funnel and forecast reports, and providing administrative support for the Fleet Consulting Group.

What We’re Looking For:

Ideally, we’re looking for someone who:

• Is willing to lift boxes, clean floors, and hold doors if that’s what it takes to get something done.
• Loves to read, learn, grow, and stretch themselves. Bonus points for each book they’ve read by Patrick Lencioni.
• Is constantly looking for more: more to learn, more to do, and more to be.
• Feels at home as a member of a marketing team. This means they aren’t afraid to mix it up or be held accountable by the team and they are willing to hold others accountable as well.
• Passionately cares about Fleets and how technology can help them save time, money and achieve success. Our target clients are typically government agencies and fleets who serve the public.
• Thinks of themselves less, while not thinking less of themselves.

To be successful in this role specifically, someone who can perform the following job duties:

• Provide administrative support to the Fleet Consulting Group.
• Assemble proposal packages and quotes in accordance with RFP requirements which may be for electronic submission (i.e., email or through on-line services) or hard copy traditional submissions which may require printing, binding, boxing, and shipping via standard courier services.
• Perform other related duties as assigned.
• Track disposition of proposal submittals and report on win/loss statistics and solicit copies of competitor proposals through standard open records acts when appropriate.
• Prepare and submit formal questions in response to RFP requests when appropriate.
• Attend trade shows and RTA events (i.e., Fleet Connect, Fleet Success Summit, etc.) as required and assist in set up and take down activities of tables, chairs, banners, computers, screens, etc.
• Identify and monitor competitor content, sales approaches, pricing, and anything else that would provide RTA a competitive edge.
• Organize, lead, and assist in the execution of company projects that may fall outside of regular duties.
• - After applying, email Josh Turley with your name in the subject, and in the body of the email, list your favorite color and what anxiety inducing typo we made in the first paragraph.
• Develop marketing content in support of the RTA Sales and Marketing functions.
• Support proposal and client activities across multiple time zones that may require work outside of a standard “8:00 a.m. – 5:00 p.m.” local time workday.
• Register RTA on RFP finder services, client procurement websites, cooperative purchasing websites, etc.
• Manage RFP finder services by updating key word searches, notifications, etc. to increase visibility of possible opportunities.
• Assist in the preparation of proposals and price quotations to comply with submittal requirements (i.e., content, forms, timelines, etc.) under general direction from the Fleet Consulting and Sales groups.
• Assist in developing proposal content such as project team consultant bios, resumes, project timelines, project budgets, graphics and illustrations, etc.
• Conduct research and reach out to potential clients to determine sales opportunities.
• Create content with proficient use of tools including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and other software solutions.
• Participate in virtual proposal presentations and other client meetings.
• Update sales opportunities (i.e., Deals) in CRM (HubSpot).
• Perform market research as directed.
• Monitor multiple Request for Proposal (RFP) services to identify sales opportunities for fleet technology (i.e., Fleet Management Information System), fleet consulting, and other products and services that may be relevant to RTA’s core mission of Helping Fleets Succeed!

Minimum requirements:

• Knowledge of government buying processes, fleet industry, fleet technologies, SaaS, consulting, and general business processes, a plus.
• Ability to manage multiple tasks simultaneously.
• High-level written and verbal communication skills.
• Ability to conduct extensive on-line research of potential clients.
• Vision, speech, and hearing sufficient to perform essential tasks.
• Basic level knowledge of Microsoft Excel.
• Basic knowledge of social media use for business applications.
• High-level proficiency in Microsoft Word, Microsoft PowerPoint, portable document files, and other standard software solutions.
• Graduation from an accredited college or university with a bachelor’s degree in business, marketing, or a related field of study.
• Ability to build complex project management plans.
• Frequent lifting and carrying up to 5 pounds, with occasional lifting and carrying up to 20 pounds.
• Flexible and adaptable to work with and support various operating units within the company.
• Excellent organizational skills.
• Familiarity with GSA and other cooperative purchasing solutions (i.e., SourceWell, CMAS, TXMAS, H-GAC, Equalis Group, etc).
• Additional qualifying experience or training may be substituted for years of service.
• May be subject to walking, standing, sitting, bending, handling, reaching, twisting, and repetitive movements as are typical in an office setting.
• Ability to meet aggressive proposal and client deadlines.
• Two years of progressively responsible administrative, marketing, business, or management experience.
• Arm and hand dexterity enough to use a computer keyboard, mouse, telephone, and other standard office technology (i.e., printer, copy machine, computers, etc.).
• High attention to detail.
• Frequent performance of desk-based computer and telephone tasks.
• Ability to work independently or under limited direction at times.
• Basic CRM and pipeline management knowledge
• Experience with RFP and other solicitation services.

Oof, that’s a lot. But you read it all right?

Key Outcomes

How you’ll know you are winning:

1. Sourcing and responding to at least four key industry RFPs per month.
2. Winning at least 25% of RFP opportunities.
3. Within 6 months, you have defined and executed a Scalable RFP process, backed by both data and reporting.

The Bottom Line

You’ve made it this far, so congratulations! We are really looking for people who are ideal team players, with an almost frightening intensity around customer success, and a passion for working with fleet professionals.

Total compensation for the role is between $70,000 and $100,000, depending on experience. This is a full-time role, with remote, hybrid, or full-time in office options.

About Us

RTA has been established since 1979 and has the reputation of providing the best customer service in the market. Our purpose is to help fleets succeed. We pride ourselves on creating a caring, family-oriented atmosphere for both staff and clients, and love that our work makes a positive impact on all the lives we touch. Our clients carry kids in school buses, first responders in emergency vehicles, patients in ambulances, food and medical supplies in trucks, and people just taking the bus or train to work. We do meaningful work, and we want our clients to have the best tools available to them.

Our office spaces are open, spacious, and colorful, with an abundance of natural light. We come together often as a company to enjoy freshly baked desserts or awesome lunches, and genuinely enjoy each other’s company. We offer some pretty unique perks and benefits, as well as all the standard ones.

Coming from the east side? You’ll enjoy waving at the traffic going the other way while never having to stare at the blinding sun. It only takes about 25 minutes to get here from downtown Scottsdale in the mornings. We are located close to Arrowhead Mall in Glendale, AZ, with quick access to the 101 from multiple directions.

If all of this sounds like you, and your type of company, then click apply! And if you’ve read all the way through to the end, you definitely win the prize for being thorough!