Reporting Coordinator Jobs

Position Summary: The primary function of the Reporting Coordinator is to manage TTI's partner reporting process and provide administrative assistance to the International Reporting and Research Director.
Essential Duties and Responsibilities: Lead the partner report creation process, coordinating with reporting and communications staff internationally to ensure appropriate project report content is gathered, reviewed, and verified. Once all content is ready, it is then submitted to the communications department for final edits, design, and distribution to donors. Collaborate across teams to improve the overall quality and impact of reports sent to donors.
Create custom reports to meet specific partner requirements related to any MOUs, grants, or special projects. The design process is in collaboration with communications. Maintain a “reporting calendar,” ensuring all partners are reported to according to the calendar, and archive all sent reports. This includes a calendar for Quarterly Project Reports and a separate calendar for special projects, grants, or other MOUs which have unique reporting requirements. Plan, develop, and implement regular training and coaching for international reporting/data entry staff in processes related to collecting and submitting partner report content.
Perform regular analysis and research of data entry into iMetrics to ensure compliance with all reporting goals/expectations worldwide. Provide periodic updates and progress reports as needed. Work with key department leaders to plan, develop, and implement report-related processes and guidelines that improve efficiencies and scalability. This includes the development or adjustment of SOPs related to reporting, data entry, and donor reporting. Communicate with various ministry partners or donors when needed to answer report-related questions and/or assist in resolving any reporting issues. Use discernment to escalate concerns appropriately.
Provide administrative assistance to the International Reporting and Research Director (including but not limited to project coordination, analytics/research, iMetrics, scheduling, taking meeting minutes, credit card receipts, and other misc tasks as needed).
Minimum Qualifications (Knowledge, Skills, and Abilities): Education and Experience: A high school diploma or general education degree (GED) is required. Bachelor's degree in business, administration, or a related field is required or an equivalent combination of education and experience is preferred.
Minimum three years related administrative experience; nonprofit experience a plus. Experience using computers required; advanced knowledge of web-based systems. Project management experience is required. Skilled and experienced with oral and written communications. Knowledge and Skills: Passion for The Timothy Initiative’s Mission. Maintain the highest level of confidentiality and trust. Ability to view reporting and the administrative work associated with reporting as a spiritual function, an act of worship to God.
Capable of developing systems and process for desired outcomes or goals.
Able to lead, collaborate, and coordinate with various staff cross-departmentally and cross-culturally to complete tasks and achieve goals timely. Proficient in using Microsoft Office Suite. Familiar with database software and ability to quickly learn new software such as our donor database, Donor Perfect and proprietary database, iMetrics.
Strong writing, editing, proofreading, and data visualization skills. Able to prioritize and multi-task, using good time management skills in a fast-paced environment, Strong organizational skills a must. Develop effective work plans, organize details, set priorities, and meet deadlines. Ability to read and interpret documents such as procedure manuals, work instructions, software manuals; ability to write routine reports and correspondence. Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships. Ability to adapt to company wage and compensation structure. Ability to work as part of a team and take direction from Senior Management and Team Leaders. Possesses a helpful, diplomatic, and caring attitude to all; must be hospitable and have good people skills to represent TTI. Spiritual Requirements: Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer. For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook. Physical Requirements: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While Performing The Duties Of This Position The Team Member
Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Is required to work in our main office in Raleigh, NC for greater communication and collaboration as well as to sense team culture and health. Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
Is regularly required to talk or hear. Will need to use hands or fingers and handle or feel objects, tools, or controls. Is occasionally required to stand, walk, sit, and reach with hands and arms. Must occasionally lift and/or move up to 25 pounds.
Employment At-Will: All Team Members of The Timothy Initiative are at-will, as such, are free to resign any time without reason. The Timothy Initiative, likewise, retains the right to terminate a Team Member’s employment at any time with or without reason or notice. Nothing contained in this job description or any other document provided to the Team Member is intended to be, nor should it be, construed as a guarantee that employment or any benefit will be continued for any period of time.
Any salary figures provided to a Team Member in annual or monthly terms are stated for the sake of convenience or to facilitate comparisons that are not intended and do not create an employment contract for any specific period of time. No Executive, Team Leader or Team Member of The Timothy Initiative has any authority to enter into any agreement for employment for any specified period of time or to make any agreement for employment other than at-will. About The Timothy Initiative: The Timothy Initiative is a training organization; planting churches all across the world. Our team is passionate about seeing Christ’s Kingdom expanded and is currently active in over 30 different countries. The Timothy Initiative exists to advance Christ’s Kingdom by multiplying disciples and disciple making churches around the world. The Timothy Initiative’s vision is to see multiplying, disciple making churches in every place and people group. If you’re passionate about using your talents and skillset to fulfill the Great Commission, consider joining our team!