Recruitment Assistant

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli is looking for an experienced full-time Legal Recruiting Administrative Assistant in their Kansas City, Denver, Chicago or DC Office. Successful candidates for this position must possess 3+ years of experience in a law firm and have experience working in human resources/recruiting field is a plus. This is a great opportunity to work in a positive collaborative environment where employees are valued, and work is challenging.

CORE RESPONSIBILITIES

• Coordinates conference room reservations, including video conferences, across time zones.
• Proficient in iManage Records Manager, Intapp, Carpe Diem, Chrome River, iManage 10 Work 10 system, and Microsoft programs Word, Excel, and Outlook.
• Ability to pay attention to the minute details of a project or task (e.g., calendaring, meeting coordination, travel plans, candidate files).
• Assists with any internet and public records searches, and monitors progress to ensure appropriate due diligence is being conducted on each candidate at the appropriate time.
• Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, instant message, Zoom, email and voicemail, and by phone.
• Maintain and update candidate files in ViRecruit.
• Comprehensive knowledge of recruiting department processes and procedures.
• Prepares all travel documents for candidates and recruiting staff, including coordination for best options with travel services and candidates.
• Effectively set priorities, meet deadlines, and manage multiple projects.
• Exceptional typing skills; ability to draft and/or edit documents accurately and quickly (i.e. offer letters, meeting agendas, e-mail correspondence).
• Handles interview scheduling and meeting appointments in ViRecruit, and updates, adjusts, and confirms as needed.
• Other duties as assigned.
• Assists with special projects as needed.
• Conduct research and analyze data to prepare departmental reports and materials used in executive meetings and presentations.
• Annually complete eight (8) hours of continued technical education through the firm’s training department.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.