Records Clerk Jobs

General Nature of Work

This part-time position within the City Clerk’s office is to provide responsible and varied administrative and clerical work including, but not limited to research, organizing, maintaining appropriate databases and files for various records.

JOB RESPONSIBILITIES

The following duties are normal for this position. The mission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Maintains confidentiality of departmental documentation and issues.
• Assists the Deputy City Clerk, as needed.
• Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures.
• Performs a variety of research functions, uses word processing, spreadsheet and presentation software.
• Researches, composes, types and reviews correspondence, charts, and reports on own initiative for supervisor’s approval.
• Operates a computer, general office equipment, or other equipment as necessary.
• Answers phone, gives information and takes proper messages.
• Scan documents to establish and maintain electronic document retention files to include the identification, indexing, and storage of information on appropriate mediums.

Requirements

KNOWLEDGE, SKILLS and ABILITIES

• Ability to type 45 wpm with skill and accuracy.
• Knowledge of business English, punctuation, spelling and arithmetic.
• Ability to pass a criminal and credit background check as required for the position.
• Ability to communicate effectively both orally and in written form.
• Ability to perform a variety of research functions and uses word processing and spreadsheet software.
• Ability to operate fax, scanner, printer, copiers and other office equipment.
• Ability to learn codes/procedures of assigned areas and to maintain moderately complex records.
• Ability to operate a PC computer and applications such as Microsoft Office Suite, including MS Word, Excel, Outlook and learn new systems specifically used by the City such as LaserFiche.
• Ability to make decision in accordance with department policy and State laws.
• Ability to interact with the public in an effective and courteous manner.
• Ability to provide excellent customer service by handling questions and concerns with speed and professionalism.
• Ability to work independently, maintain confidentially and adhere to established routines and practices.

MININUM QUALIFICATIONS

• Knowledge of city government operations, records management and administrative functions.
• Minimum of two years of experience in an office clerical position, preferably in a records management environment.
• High school graduate or GED.