Records And Evidence Technician

EXEMPT: Yes
CLASSIFICATION: Full-Time
REPORTS TO: Executive Administrator for the Police Department
DEPARTMENT: Police
HIRING RANGE: $49,670-$62,088/ Annually DOQ
SALARY RANGE: $49,670-$74,505/ Annually

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES
The Town of Frederick is an organization that is Built on What Matters. We seek to attract and retain the best team members to assist us in accomplishing the mission and vision of the Board of Trustees. We work to foster a culture of Family, Respect, Empowerment and Dedication (FRED), which encourages all team members to build upon their strengths and celebrate their successes through mutual support, collaboration and teamwork.

NATURE OF WORK
Under the supervision of the Administrative Executive for the Police Department, the Records and Evidence Technician is the first point of contact for external customers, and is responsible for assisting customers in person, over the phone, via email or through the Town’s website. This position is also responsible for maintaining all police records and evidence within the Frederick Police Department, including the collection, storage and maintenance of police evidence or found property.

ESSENTIAL DUTIES
The duties listed herein are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required or assigned.

• Performs other duties as assigned by the Chief of Police or the Commanders.
• Extracts data and information from police reports and enters it into the computer database for the purposes of crime analysis. Maintains responsibility for the NCIC computer terminal.
• Oversees the management and maintenance of all Police department records, databases and files. Releases and purges records as appropriate.
• Responsible for accepting, processing, logging, storing, securing and purging all records and evidence that come through the Police department. Ensures proper chain of custody standards are met, and appropriate procedures are followed at all times. Ensures evidence and property are correctly packaged, logged, secured, and protected. Maintains accurate records of evidence inventoried.
• Produces UCR and NIBERS reports on a monthly basis.
• Performs a variety of administrative duties in support of the Police department such as filing, writing reports, creating documents and spreadsheets, data entry, etc.
• Conducts criminal background checks and motor vehicle checks as needed. Fingerprints applicants and employees as required.
• Maintains criminal logs, inspection logs and maintenance files. Issues pet licenses to residents as needed.
• Provides primary front desk coverage. Assists customers in person, over the phone, via email or through the Town’s website. Provides excellent customer service to both internal and external customers.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to receive and respond to customer inquiries, requests and complaints with tact, discretion and diplomacy.
• Exceptional attention to detail.
• Ability to work independently and as part of a team. Self-motivated and able to work with very minimal supervision.
• Highly organized with the ability to multi-task, establish priorities and follow them through to completion.
• High level of proficiency in the use of Microsoft Office products, including MS Word, Excel and Outlook.
• Working knowledge of federal and state laws regarding search and seizure of physical evidence.
• Strong relationship-building skills. Ability to establish and maintain effective working relationships.
• Excellent written and verbal communication skills.
• Must have Notary Public certification, or the ability to obtain it within six months of hire.
• Ability to generate creative ideas and continuously look for ways to improve.

EDUCATION, EXPERIENCE AND TRAINING

• At least two years of experience working in the areas of police records or evidence management is required.
• Must be able to pass a comprehensive background check.
• High school diploma or GED required. Must be at least 18 years of age.

WORKING ENVIRONMENT / PHYSICAL REQUIREMENTS
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk, see and hear, and to use hands to finger, handle, touch or feel. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Most work is performed in a typical office setting. The noise level is usually moderate. Police department employees are considered “essential personnel” and are not subject to the same rules of attendance and time off as other non-essential Town employees.

The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices. The Town of Frederick Administration Building is located at 401 Locust Street, Frederick, CO 80530.