Project Manager – Division Of Fire Protection Services

The Division of Fire Protection Services was created to assist emergency responders in their need for current, safe operating facilities. Since 2005, the Division has had an exceptional history of continually meeting the Essential Facility Design and construction needs of clients.

The Division has completed 18 fire stations totaling over $75 million in projects delivered “on time and under budget.” We do so by providing leadership from concept through completion beginning with the feasibility study phase through master planning, referendum, design, and construction management.

We are looking for a Project Manager to join the division, learn from the current Vice President, and eventually run the division themselves.

Summary

The Project Manager – Division of Fire Protection Services supports the Vice President – Division of Fire Protection Services with the initial project procurement (feasibility study) process which includes off-hours meetings with potential clients, planning for constituent education, attending evening public information sessions which conclude with a public referendum resulting in project approval. Assistance continues throughout the construction process which entails utilization of project management software to provide financial management of the project. This individual provides administrative oversight to ensure accounts and timely information flow to client, coordination of company resources and equipment and weekly onsite meetings with superintendent and subcontractors, functioning as an integral component of the project to ensure complete client satisfaction. The intent of this position includes a career path leading to VP of the division.

Position Responsibilities

Project Procurement/Marketing

Assist the Vice President – Division of Fire Protection Services with:

• Creating job specific proposals
• Creating and maintaining Division of Fire Marketing materials
• Creating material for and attending trade shows
• Creating material for and attending job interviews

Feasibility Study Phase & Referendum Phase

• Attend and assist at referendum votes
• Gather and organize department information
• Attend and assist and community meetings/public forums
• Develop caller instructions and caller fact sheets for department use in encouraging voting
• Develop voter poll book
• Prepare meeting packages and attend bi-weekly project committee meetings
• Assist in obtaining all required documents prior to voting
• Create mailers and postings for upcoming community forums
• Assist in creating the feasibility study
• Prepare meeting minutes
• Maintain good relationships with committee members and assist throughout the process
• Organize and attend existing fire station tours

Pre-construction

• Assist in developing FF&E binder
• Prepare meeting packages and attend committee meetings
• Assist in confirming all geotechnical, hazardous materials surveys, and required testing have been completed
• Assist with development of station design documents
• Assist in Design Team selection and interviews
• Attend bid openings
• Collect all bidder RFI’s for Design Team comment/addenda
• Take design notes
• Assist Vice President – Division of Fire Protection Services with constructability and value engineering
• Assist in final document review
• Assist in putting final documents out to bid

Construction

• Manage submittals, RFIs, daily reports
• Solicit bids for job site consumables
• Get site superintendent set up with technology, email, drawings, etc.
• Prepare monthly invoicing
• Solicit bids for owner FF&E
• Collect subcontractor payment requisitions and changes for Vice President – Division of Fire Protection Services review
• Collect daily/weekly reports, photos, inspections from superintendent and sub-contractors. Report any deficiencies to Vice President – Division of Fire Protection Services
• Prepare kick off meeting documents
• Maintain one-year warranty log, schedule primes for repairs as needed
• Assist in planning for and attend ribbon cutting ceremonies
• Document, track and manage punch list at the end of the project
• Attend and assist owner in the coordination of groundbreaking ceremonies
• Coordinate owner training
• Provide support and keep superintendent informed throughout the project
• Engage testing/special inspection, SWPPP
• Create and order job site signage
• Prepare and assist in owner, design and sub-contractor meetings

Education, Experience and Skills:

• Six or more years’ field-based commercial construction experience
• Understanding of accounting and budgeting principles
• Associate or bachelor’s degree or minimum of 3 years’ experience in contract administration
• Ability to read blueprints, structural drawings and plan sets
• Strong communication and organizational skills
• Strong knowledge of construction materials, processes and equipment

To be considered for this position, please submit resume to [email protected].