Project Coordinator Jobs

JOB TITLE: Project Coordinator

POSITION OVERVIEW:

The Project Coordinator will work with division management and field leadership to serve as a general team member for project support and ensure that projects are being completed safely, accurately, and in a timely manner. In this role, it will be essential to learn how the business runs, how changing circumstances are handled, and who to contact when there are questions. Critical for success are excellent oral and verbal communication skills, and the ability to work in teams.

ESSENTIAL JOB SKILLS/DUTIES:

• Manage budget projection for labor, material, equipment, and subcontractors procured on the project
• Define problems, collect information, and establish facts to provide an appropriate resolution
• Responsible for the project financials and contract management. Works closely with the Project Management Organization to ensure consistency and adherence to organizational best practices
• Responsible for working with Project Controls Manager to provide project cost forecasting, monthly cost to complete development, and accuracy of reporting
• Assisting new employees during onboarding
• Responsible for the invoicing or payment application process as well as monitoring the quality of weekly labor, timecard approvals and equipment hours, material, and subcontractor reporting
• Sales force administration
• Timecard entry
• Setup, organize, update, and maintain electronic and printed files of project documents utilizing various systems, including Microsoft Word, Excel, Project, TAPs; EcoSys; and others
• Implementation of safety policies, training, and reporting
• Develop, submit, track, and maintain all project submittals and requests for information Assume additional responsibilities as directed by management
• Works closely with the construction management to ensure successful delivery of the project
• Reception and processing of job applicants
• Build and maintain relationships with suppliers
• Work with safety personnel to ensure that project is being built in accordance with OSHA and company regulations and that proper training is occurring
• General administrative support of Projects requirement.
• Processing and filing deliveries to the office and yard

QUALIFICATIONS:

• Maintain a professional appearance with the ability to work well under pressure to meet deadlines
• Must have a valid driver's license and an acceptable motor vehicle driving record (MVR)
• Ability to work onsite and travel locally as needed to support the project
• Effective communication (oral, written, presentation, listening)
• Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint required; Visio, PowerPoint preferred)
• Ability to organize and prioritize numerous tasks

EDUCATION AND EXPERIENCE:

Required Education And Experience

• High School Diploma or Equivalent
• Entry level knowledge of project coordination, construction management, or project controls experience in similar construction

Preferred Education And Experience

• None

LICENSES / CERTIFICATIONS:

Required Licenses/Certifications

• None

Preferred Licenses/Certifications

• None

SUPERVISORY RESPONSIBILITIES:

• None

TRAVEL REQUIREMENTS:

Travels: Yes

Percent of time: 50%

Overnight required: Yes

PHYSICAL DEMANDS:

If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally to frequently” If more than two-thirds of the time – “constantly”]

• Vision - 20/20 Corrected Vision
• Kneel - Seldom
• Pushing/Pulling/Reaching - Seldom
• Lift/carry over - Less than 5 LBS
• Stationary Position - Frequently
• Hearing - Receive detailed information if spoken to
• Climb - Seldom
• Grab - Seldom
• Bend - Seldom

WORKING CONDITIONS:

• Other Environmental Factors including weather conditions______________________
• Working near or on moving mechanical parts - Seldom
• Work on or near a source of radiation - Seldom
• Wet or Humid - Seldom
• Working in high places - Seldom
• Work with Electricity - Seldom
• Frequency of working in outdoor weather conditions - Seldom
• Loud noise conditions (above 87dB)- Seldom
• Working near or on heavy machinery - Seldom
• Exposed to toxic or caustic chemicals - Seldom
• Exposed to fumes or airborne particles - Seldom
• Work with explosives - Seldom

NOTE: THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LISTING OF ACTIVITIES, DUTIES OR RESPONSIBILITIES THAT ARE REQUIRED OF THE EMPLOYEE. DUTIES, RESPONSIBILITIES, WORKING CONDITIONS, PHYSICAL DEMANDS, AND ACTIVITIES MY CHANGE OR NEW ONES MAY BE ASSIGNED AT ANY TIME WITH OR WITHOUT NOTICE.

ROBINSON BROTHERS CONSTRUCTION PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT AND PROHIBITS DISCRIMINATION AND HARASSMENT OF ANY TYPE WITHOUT REGARD TO RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, DISABILITY STATUS, GENETICS, PROTECTED VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE OR LOCAL LAWS.

THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING RECRUITING, HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, RECALL, TRANSFER, LEAVES OF ABSENCE, COMPENSATION AND TRAINING.

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