Yale Art Gallery - Curatorial

81218BR

Project Administrator

None - Not included in the union (Yale Union Group)

Full time

Fixed

2 years from date of hire

No

24-Apr-2025

Administration & Operations

Supervisor; Senior Associate (P5)

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Central Campus

1111 Chapel Street
New Haven, CT 06510

Standard (M-F equal number of hours per day)

Museum/Curatorial

37.5

Having a dual report to the Chief Curator and Registrar, this position is responsible for facilitating discovery of and access to the holdings of the Yale University Art Gallery (YUAG) research archives. Major responsibilities include assessing the scope and access needs of existing curatorial and institutional archival collections, processing archival collections and creating finding aids according to national and university-wide standards, conducting oral histories, and expanding the Archives’ online presence through a variety of digital initiatives, such as social media, website content enhancement, research guides, and digitization projects. Assists with preservation activities as well as the provision of reference services and outreach programs in support of research and teaching.
Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. Conduct preliminary research on and survey of archival materials, compiling and evaluating existing descriptions of the materials and of current environmental conditions in which they are housed, in preparation for a scope document that will serve as the basis for a Request for Proposal (RFP) to coordinate the physical consolidation of the YUAG research and archival collections. Processes collections in line with standard professional and university-wide guidelines, adapting as necessary to fit collection-specific needs Develop an archival inventory database and collaborate with colleagues across special collections to implement database standards. Responsible for the retrieving, reviewing, sorting, arranging, rehousing, cataloging, documenting, publishing, and returning of materials to shelves Assist all Museum staff and public researchers with inquiries requiring archival material while maintaining confidentiality Monitor trends in museum archives and records management, and make recommendations for improvements in policies and procedures Identify, collect, analyze, and communicate statistics for Archives as requested Assist with management of printed collections, as assigned. May perform other duties as assigned.

1. Manages special projects ranging from academic to financial from inception to completion, which requires quantitative analysis, independent research, and the proposal of resolutions or conclusions. Creates and envisions programmatic initiatives and communication strategies. 2. Designs and develops communications strategies for special projects. Develops and exercises a keen understanding of the multiple audiences and contributing University offices involved in a given project to ensure that individual communications are rolled out within a structure planned in advance and with appropriate communication among key stakeholders. 3. Envisions, creates and authors a wide variety of sensitive and high-level written materials. Serves as coordinator and executor for a range of internal and external committees. May participate in decisions regarding committee work. Advises panelists on precedents and prior actions. 4. Serves as Secretary for committee(s), manages informal and formal resolution processes and voluminous correspondence. 5. May supervise the work of project coordinator and administrative staff. 6. Serves as liaison to other departments on all communications. 7. Contributes to design, organization, and maintenance of department website. 8. May perform other duties as assigned.

Bachelor’s Degree in a related field and four years of related work experience or an equivalent combination of education and experience.

Demonstrated ability working with special collections and/or archival collections. Demonstrated knowledge of archival theory and best practices in appraisal, arrangement, and description.

Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. Proficiency working in ArchivesSpace, with familiarity of descriptive structure standards (MARC, EAD) and tools used to create finding aids.

Ability to manage a variety of tasks and multiple priorities. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Demonstrated ability with basic preservation and conservation standards for archival and manuscript collections.

Demonstrated excellent oral, written, and interpersonal communications and analytical ability. Careful attention to detail; initiative and follow-though. Ability to work well both independently and in a collaborative environment.

Demonstrated ability providing public services for special collections.

Master’s degree in Library and Information Science or Archival Studies. Experience working in a museum archive and familiarity with TMS preferred.

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

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The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

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