Programs Assistant, Undergraduate Programs Office

Job Opening ID: 57585

Working Title: Programs Assistant, Undergraduate Programs Office

Department: Merage/Undergraduate Program

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007080

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Undergraduate Programs Office at the Paul Merage School of Business oversees the Business Administration major, a jointly offered Business in Information Management major and three minors in Accounting, Innovation and Entrepreneurship, and Management. The mission of the Merage Undergraduate Programs Office is to provide quality, student-centered educational support and to offer services that meet the administrative and academic goals of students, the School and the University.

Under supervision, serves as the front desk advisor for prospective/current undergraduate students, faculty, staff and the public regarding academic degree and minor programs in The Paul Merage School of Business. Assist with the management of UCI appointments and advises primarily by drop-in or online chat, but also telephone and email. Provides academic planning services to current undergraduate students regarding Merage School major and minor requirements, policies and procedures. Responsible for responding to, or assigning to others, inquiries that come through the general advising email address, as well as sending email communication to Business undergraduate populations via email distribution lists. Assists in coordinating and evaluating events, workshops, and projects for prospective and current undergraduates. Processes reimbursements and all expenditures via KFS.

Total Compensation:

$22.75 - $26.51 (Hourly Rate) Expected Pay Range within the Full Salary Range $22.75 - $37.79 (Hourly Rate)

Required:

1-2 years of academic advising experience

Bachelor's degree in related area and / or equivalent experience / training.

Basic skills in judgment and decision making, problem solving. Ability to multi-task, attention to detail and excellent communication. Basic ability in problem identification, reasoning, ability to develop original idea to solve problem Written and verbal communication skills, including active listening. Basic knowledge working with a diverse student population, and sensitivity to culture, race, ethnicity, gender identity, sexual orientation and socio-economic status. Ability to work as a positive team player, providing constructive contributions, information, and backup to enable effective and efficient delivery of service. Proficient in utilization of Microsoft Word, Excel, Outlook and PowerPoint as well as social media.

Preferred:

Basic knowledge of advising and counseling techniques. Basic knowledge of departmental/school/college courses and majors. Basic knowledge of department/school/college policies, procedures, and requirements.

Special Conditions Required:

Willingness to work occasional evenings, weekends and early start times as needed Hybrid position with some onsite work expected each week.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Vaccination Policies
• Drug Free Environment
• Smoking and Tobacco Policy
• Legal Right to work in the United States

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• E-Verify
• California Child Abuse and Neglect Reporting Act
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].