Procurement Administrator Jobs

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Procurement Administrator
Salary
$70,802.00 - $109,756.00 Annually
Location
Durham, NC
Job Type
Full time with benefits
Remote Employment
Flexible/Hybrid
Job Number
23-04384
Department
Water Management
Opening Date
07/14/2023
Closing Date
8/4/2023 11:59 PM Eastern
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Description
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Benefits
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Questions
Position Description
Work, Serve, Thrive.
With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $70,802.00 - $90,279.00
Work Day/Hours
7:00 a.m. - 4:00 p.m.
The City of Durham’s Department of Water Management (DWM) (https://www.durhamnc.gov/944/Water-Management)
wants YOU to join our team of more than 380 talented and dedicated employees that provide critical water and sewer services for Durham’s 309,000 plus residents. Not only do we deliver the Best Tasting Water in the state to our customers each and every day, but we also make sure that the wastewater leaving our facilities is carefully treated to protect the environment. We have a wide-ranging variety of positions open to match your skill set – mechanics, engineers, maintenance specialists, technicians, customer billing techs, and much more.
If you have a passion for managing vital water resources, protecting the environment, providing excellent customer service, and keeping the water and wastewater in the pipes, bring your skills and talent to Durham!
This position is devoted to ensuring the most efficient and cost-effective process for operating a warehouse, maintaining just-in-time inventory levels, and professional procurement and contract administration services to the City. Provides first-level supervision to a minimum of two or more professional level (exempt) employees and oversee the day-to-day operations of a procurement unit as well as the disposal of surplus property. Responsible for supervising the Warehouse division; recommending purchases and contracts; monitoring budgets and expenditures; directing bidding and contracting activities; managing inventory; and managing the disposal of surplus property; ensuring compliance with laws and regulations; ensuring proper reporting and preparing and conducting training.
Duties/Responsibilities

• Participates on committees and consulting regarding procurement matters
• Supervises surplus property disposal,
• Researches, reviews and performs complex data and cost-benefit analyses
• Tracks, researches, and analyzes financial, utilization, vendor, market, and related data
• Reviews and approves major purchases and contracts
• And supervises the research and analysis of procurement information.
• Supervises the maintenance and update of databases and online systems
• And ensures compliance with applicable regulations, policies, and procedures.
• Strives to improve efficiency in processes and reduce cost while meeting service levels.
• And serves as a liaison with regards to cooperative purchasing arrangements
• Reviews and approves purchase requests
• Supervises staff including planning, assigning, and evaluating work
• Reviews the work of others for accuracy and completeness
• Oversees the inventory management of the warehouse, material yard storage and truck inventories.
• Coordinates procurement for complex, large and expensive items such as major equipment and material purchases
• Prepares, maintains, and/or reviews request for proposals, request for contracts, agreements, proposals, and other documents
• Directs competitive bidding and contract administration
• And ensures compliance regulatory standards, requirements, policies, and procedures.
• Monitors budget and expenditures
• Supervises the day-to-day operations of the Warehouse division
• Coordinates the preparation of and/or prepares, maintains, reviews, and/or approves reports, contracts, agreements, training materials, and other documents
• Establishes and manages partnerships
• Develops and makes procurement recommendations
• Collaborates with City departments, vendors and/or external agencies
• Develops and conducts training
• Responds to questions and resolves issues

Minimum Qualifications & Experience
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Bachelor’s degree or equivalent in business or public administration, accounting, or directly related field.
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Five years of municipal government procurement experience.
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Two years of supervisory experience.
Additional Preferred Skills

• Warehouse management experience
• Certified Local Government Purchasing Officer, Certified Purchasing Manager, and/or Certified Public Purchasing Officer certifications are preferred.

Benefits – General Full-Time Employees

• 2 weeks paid military leave per year
• Short and long term disability plans
• 4 hours parental leave each year
• Workman's Compensation Insurance
• 457 Deferred Compensation Plans
• 12 standard work days of sick leave per year, which accumulates indefinitely
• 48 hours for volunteer work each year*
• City contribution of 10.15% into the N.C. State Retirement System
• 12 standard work days of vacation per year
• Sick leave may be used toward early retirement
• State and City retirement plans
• 11-12 paid holidays per year
• Paid funeral leave
• Medical, dental, vision, and supplemental life insurance plans
• Paid life insurance equal to annual salary
• Employee Assistance Program - personal and family counseling
• Paid temporary disability leave for specified conditions

Benefits - Part-Time (1,000 hours or more per year)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

• State retirement plan
• 401(k) retirement plan (5.0% of salary)
• Health Insurance

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Where did you first hear about this opportunity?

• Craig's List
• LinkedIn
• Employment Security Commission
• GlassDoor
• Internet posting ***Please list the specific web site in the "other" box below***
• City of Durham Website
• Other
• Professional organization ***Please list the organization in "other" box below***
• Walk in
• Indeed.com
• Monster.com
• Job fair
• Governmentjobs.com
• Facebook
• Magazine/Newspaper
• Employee referral

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If you listed "other" above please give specific web site, organization, or publication.
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Please select your highest level of COMPLETED education.

• Master's Degree
• Bachelor's Degree
• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
• PhD or Juris Doctorate
• Associates Degree
• High School Diploma or Equivalent (GED, HiSET, TASC)

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How many years of related municipal government procurement experience do you have?

• 13 or more years related experience
• No related experience
• 5 years but less than 9 years related experience
• Less than 1 year of related experience
• 9 years but less than 13 years related experience
• 1 year but less than 5 years related experience

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How many years of related Warehouse Management experience do you have?

• 5 or more years related experience
• 1 year but less than 3 years related experience
• 3 years but less than 5 years related experience
• Less than 1 year of related experience
• No related experience

06
How many years of experience do you have in a supervisory/management capacity?

• No supervisory experience
• Some supervisory experience but less than 1 year
• 2 years experience but less than 5 years
• 1 year experience but less than 2 years
• 5 or more years supervisory experience

07
Please indicate if you have any of the following Certifications:

• Certified Local Government Purchasing Officer
• None of these
• Certified Public Purchasing Officer
• Certified Purchasing Manager

Required Question