Pine Tree Camps - Administrative Assistant

Summary:

Pine Tree Camps at Lynn University is an American Camp Association accredited day and overnight camp in Boca Raton, Florida. Pine Tree Camps promotes growth and fun in an environment that's fully committed to the latest standards in health and safety. Pine Tree Camps offers a variety of programs for campers ages 5 to 14 ranging from traditional skill-building camps to sports camps, overnight camps, and camp counselor training programs. Pine Tree Camps provides unmatched personal attention that cultivates a strong sense of personal achievement in every camper. Our campers have fun, make friends, taste independence and enjoy traditional camp games and activities while making friendships that last a lifetime.

:

Essential Duties And Responsibilities

• Order office supplies and maintain appropriate inventory.
• Prepare and maintain various records including agenda, notices, minutes, and resolutions for meetings.
• Create and maintain database and spreadsheet files.
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested.
• Create work orders related to office needs.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintain appointment calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Compile and prepare reports and other complex documents.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Prepare and process expenditure requests, expense reports, invoices, and reimbursement requests. Reconcile credit card statements, obtain appropriate approvals, and maintain financial records.
• Organize programs and special events including arranging for facilities and caterer, issuing information or invitations, coordinating presenters, and monitoring event budgets and payments.
• Other duties as assigned.
• Prepare materials for mailings and route incoming mail using independent judgment to determine items requiring priority attention.
• Greet guests, screen telephone calls, and answer or direct inquiries as appropriate.
• Manage supervisor's calendar and independently schedules appointments.
• Compose correspondence to a wide variety of internal and external parties

Required Knowledge, Skills, And Abilities

• Excellent organizational skills, problem-solving, and follow-through.
• Ability to keep accurate, orderly files and records.
• Strong verbal and written communications skills with ability to compose independent correspondence and proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.
• Ability to research, gather, and organize information to produce concise reports using relational databases.
• Basic knowledge of accounting and mathematical skills needed to perform calculations using percentages and decimals.
• Appropriate professionalism, tact, and ability to maintain strict confidentiality in the handling of sensitive information.
• Familiarity with modern software tools for office automation (eg. Word, Excel, PowerPoint, Outlook). Familiarity with html and internet browsers.

Minimum Qualifications

• Must be proficient in Microsoft Office including Word, Excel and Power Point
• Must be available for all 9 weeks of camp plus a week of camp training; 5/28/2024 – 8/2/2024
• Bachelor's degree (B.A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
• Work Monday to Friday, 35 – 40 hours a week

Accreditation and equal opportunity

Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, [email protected], or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.

Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.

The Annual Security and Fire Safety Report

In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport

For your health, Lynn University is smoke- and tobacco-free.