Payroll Services Coordinator Jobs

ExtensisHR, one of the largest and fastest growing Professional Employer Organizations (PEOs) in the U.S., is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO and HR services industry, we are interested in talking to you. Together with our experienced professionals, you can help us deliver on our brand promise of helping our customers grow their business by simplifying HR. Our offerings include personalized services and solutions for HR, employee benefits and retirement plans, payroll and taxes, employer risk, compliance, and employee management. We manage $3 billion in employment-related costs annually and offer our clients one of the highest levels of customer service in the industry, Come join a growing business and team.

For More Information About The Company Visit Www.ExtensisHR.com.

As a Payroll Coordinator, you will serve as a key member of the Payroll Quality Assurance & Analytics Team to ensure the highest level of accuracy of client accounts. You will report to a Payroll Manager and be responsible for performing a wide variety of payroll activities including; packaging of client payrolls, maintain departments shared inbox, and perform other administrative functions.

Print Room Processing

• Update appropriate systems of record with pertinent shipping data.
• Accurately package client payrolls daily.
• Assist with end of day reconciliation.

Payroll Inbox Maintenance

• Timely address all incoming e-mails and other inter-departmental requests that are forwarded to the Payroll departments shared inbox.
• Maintain the Payroll departments shared inbox archiving system.

Administrative Functions

• Distribute departments incoming mail, stamp outgoing mail, and make Post Office run up to two times a week.
• Provide support and assistance to the Payroll Services Associates as required, including; client maintenance in the case management database.
• Complete Wage and Employment Verifications (not handled by external vendor).

Education

• Associate’s or Bachelor’s degree or equivalent work experience.
• Formal study in Accounting, Finance, Business Administration or similar discipline highly desirable.
• General interest in Payroll.

Work Experience

• Experience in fast paced customer service-oriented environment highly desirable.
• A minimum of two years’ experience in a professional setting.

Competencies

• High ethical standards.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Computer proficiency with Microsoft Office (Word, Excel, PowerPoint) and payroll processing software.
• Team player, results-focused, strong work ethic.
• Must be enthusiastic and customer-service driven.

Responsibilities and requirements are subject to change based on business needs.

At ExtensisHR, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life. Under our You, Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include

• Discounts in retail and entertainment.
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• Complimentary coffee and snacks to keep you fueled and productive throughout the day.
• Student Loan Assistance Program where ExtensisHR contributes toward your student loans.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Extensive professional development programs to help you get to where you want to go in your career.
• Competitive compensation to reward you for your hard work every day.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO & HRO industry, we are interested in talking to you. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach in solving customer’s ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually—and we are growing every day.

For More Information About The Company Visit Www.ExtensisHR.com.

The Payroll Specialist will be reporting to the Payroll Manager and be responsible for accurate and timely completion of input, processing and packaging of client payrolls. Client maintenance is an essential duty including entering and verifying new employees, changes and terminations. You will also respond to client inquiries on payroll processing issues and maintaining a filing of employee and client data requirements.

• Respond to any client questions or issues related to payroll input and processing
• 3+ years in a role handling payroll for multiple clients/locations
• Maintain filing of employee data in appropriate filing cabinets
• Continually upgrade knowledge and skill base related to the system and internet product, to maintain capabilities at the highest possible level. Keep current with Federal and State tax changes as they occur.
• Perform other related duties as assigned
• Computer proficiency, Microsoft office and other payroll software programs
• Verify I-9 information submitted by the client for accuracy and compliance.
• Associate’s or Bachelor’s degree and/or relevant work experience
• Strong interpersonal and communication skills
• PEO experience is a plus
• Attention to accuracy and detail
• FPC or CPP is a plus
• Ability to work under pressure within stated deadlines
• Utilize internal systems, internet and import files to input, process and package client payrolls accurately, while meeting internal deadlines. Maintain client quality survey scores in support of key initiatives.
• Document processes and procedures as needed for the payroll department. Submit for approval and add to the payroll documentation folder.
• Strong organizational, planning and time management skills
• Ability to work independently and as part of a team
• Accurately complete any incoming employee maintenance, ensuring all changes, new hires and terminations are completed prior to payroll processing. Key events for any employees missing information.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

At Extensis, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life. Under our You, Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include

• Complimentary coffee and snacks to keep you fueled and productive throughout the day.
• Discounts in retail and entertainment.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• Extensive professional development programs to help you get to where you want to go in your career.
• Competitive compensation to reward you for your hard work every day.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.

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